GH CAN Operations Committee 11/29/17

                                           Greater Hartford Coordinated Access Network

Operations Agenda

Wednesday, November 29^th, 2017

In Attendance:

Janet Bermudez – Hands On Hartford

Manuel Cadena – Catholic Charities

Tracey Hayes – Community Health Network

Crane Cesario – DMHAS

Roger Clark – ImmaCare

Stephanie Corbin – Mercy Housing and Shelter

Rochelle Currie – The Connection

Cat Damato – CRT

Sarah DiMaio – Salvation Army Marshall House

Angel Fernandez- The Open Hearth

Tina Gaines – CHR PATH

Amber Higgins – CHR RRH

Je”Naya King – CHR PATH

Gerilyn Maciel – Salvation Army Marshall House

Andre McGuire – CRT McKinney

Malika Nelson – CHR PATH

Maureen Perez – CRT McKinney Shelter

Heather Flannery – South Park Inn

Rikka Racelis – Salvation Army Marshall House

Natalie Ramos – ImmaCare

Amy Robinson – VA

Kelanda Santos – My Sisters’ Place

Rob Soderberg – CHR Supportive Housing

Wendy Walker – CRT McKinney Shelter

KiYoung Burby – Catholic Charities

Chris Robinson – Salvation Army Marshall House

Maria Florez – Mercy Housing and Shelter Corp

1.      Case Conferences – Fred Faulkner

a.      No staff had case conferences to present this week.

2.      Coordinated Entry

a.      Cold Weather Planning – Sarah DiMaio

                                                    i.     Warming Center/Cold Weather Updates – The Warming Center and Triage Centers will both be opening next Thursday, December 7^th.  Over the upcoming weekend, Salvation Army Marshall House will be doing triage for folks who present directly or who are calling 211 after hours.

                                                   ii.     There were some unexpected issues with the space when Salvation Army got to do the walkthrough with the City of Hartford at the Willie Ware Rec Center.  There were still a number of events that had reserved the space for the coming months, and there is also community programming happening until 7PM many nights.  As a result of this programming, the Warming Center at Willie Ware will not open until 7PM each night.  There was no internet yet at the rec center, as the RFP had stated, so the staff will utilize hot spots when the site opens. 

                                                  iii.     Marketing Materials – Salvation Army distributed a flyer that sites could begin posting, with an opening date of December 7^th. 

                                                  iv.     CAN Staff Protocols – protocols for all GH CAN staff were distributed, and will be shared via email along with the flyer.  

3.      Point In Time Count – Cat Damato

a.      PIT maps – Cat Damato – the Point In Time count will be taking place on the evening of January 23^rd with the Unsheltered Point In Time count taking place the morning of Wednesday, January 24^th.  Cat Damato and Crane Cesario will be coordinating the count for the Hartford sub-COC and the Greater Hartford sub-COC, with CHR organizing the unsheltered count in Manchester.  Cat brought PIT maps and requested that any staff who know of places where folks may be staying should check these maps out, and leave a label on locations where folks are known to be unsheltered.  This information will help CCEH identify block groups where people will go out looking on the morning of the count.  If you’re interested in volunteering, contact Cat Damato.

b.      Youth Count Updates – Steve Hurley – this year’s Youth Count will be a survey that will be administered all throughout the Greater Hartford area with the hopes of identifying youth who are homeless or unstably housed.  The survey is administered on a tablet or a smartphone, and takes between 5-10 minutes.  If you’re interested in volunteering, contact Steve Hurley.

                                                    i.     Youth in Emergency Shelters and Youth Count – Rochelle Currie – any young adults who are currently in emergency shelter should participate in this survey.  If your organization needs additional volunteers, please contact Steve Hurley.

4.      Coordinated Exit:

a.      Lessons Learned from Shared Housing – Mollie Greenwood

b.      New Requirement: Timestamp for Enrollments on Homeless Verifications – Crane Cesario – Moving forward, if an HMIS Enrollment Page is being used to demonstrate current homelessness, that page needs to have a date indicator.  For example, if a shelter enrollment begins on a past date and goes through “present” it’s important that the form indicates what today’s date is.  A timestamp used when the sheet is being printed would be sufficient. 

c.      Recently Housed – Lisa Quach

d.      Housing Data – see p.2

5.      Leadership Updates – Mollie Greenwood

a.      Beginning in February, we are hoping to start streamlining some of the housing matching meetings, with the overall goal of combining Coordinated Exit for Individuals (Tuesday’s housing matching meeting for chronically homeless households) with the Individuals RRH Matching meeting.

                                                    i.     There were concerns around overall time of the matching meeting.  There are times when both of those meetings can run long, and right now there are some staff who attend RRH for individuals and the following family matching meeting.

                                                   ii.     There were also concerns around the time of the current Tuesday meeting, as it presently runs around lunchtime. 

6.      Announcements

a.      If you are working with someone who reports being a veteran, please call CRT’s Supportive Services for Veteran Families (for both families and individuals)

b.      World AIDS Day will be taking place on Friday, December 1^st, 2017 from 6:30-8:30 at the Wadsworth Atheneum.         

c.      Security Deposit Guarantee Program is only available for chronically homeless clients at this time. 

d.      The next Cold Weather Planning meeting will take place on Mondays at 3:00 PM at Journey Home.

e.       

                                                                                                                

GH CAN Housing Data

Data Element	Number	Notes
Chronically homeless households housed in 2015	102	This includes clients housed through GH CAN programs as well as through other subsidies or independent housing
Chronically homeless households housed in 2016	211	This includes clients housed through GH CAN programs as well as through other subsidies or independent housing
Chronically homeless households housed in 2017	158	This includes clients housed through GH CAN programs as well as through other subsidies or independent housing
Total Chronically homeless households housed in GH CAN	471
Verified Chronic Matched	32
Verified Chronic Not Yet Matched	10	We currently have 10 chronic verified clients who have not yet been matched to housing. VI-SPDAT scores 11, 10, 9, 8, 8, 8, 8, 8, 7, 6
Potentially Chronic Refusers	3
Verified Chronic Refusers	0
Potentially Chronic Matched	1	These households did not disclose a disabling condition, and are matched to various programs.
Potentially Chronic Not Yet Matched	23	Right now we believe 23 households have the chronic length of homeless history, but none of these individuals have their homeless and disability verifications completed.
Individuals - Active – Not Matched	541	This includes Active – Enrolled in CAN, Enrolled in TH & In an Institution
Families – Active – Not Matched	23	This includes Active – Enrolled in CAN, Enrolled in TH & In an Institution

SmartSheet Shelter Priority List Data

Individual Men	Individual Women	Families
Unsheltered              98	Unsheltered             88	Unsheltered             8
Total                          112	Total                         116	Total                          22