GH CAN Leadership Meeting 3/17/2021

 

GREATER HARTFORD COORDINATED ACCESS NETWORK MEETING AGENDA

Wednesday, March 17, 2021 via Zoom

 1PM – 2:15PM

 

1.       Welcome and Introductions – 5 minutes

2.       COVID – 19 Agency Updates and ESG Updates – 5 minutes

a.       Vaccinations

                                                               i.      EH Shelter – Wheeler Clinic came over the weekend to provide COVID test and provided education for vaccinations. Will follow up with residents to see if they are comfortable receiving vaccinations.

                                                             ii.      ImmaCare – no major updates. Continuing to talk to residents about getting vaccinated through Charter Oak.

                                                           iii.      SA – not tracking or requiring vaccinations. Some staff were hesitant but have changed their minds. Working with the city to provide residents with vaccinations. Waiting for the city to receive J&J vaccines for shelter residents.

                                                           iv.      HOB – vaccine clinic through Charter Oak health to be distributed tomorrow and next week.

                                                             v.      McKinney – next month will do a one time vaccination with HHC. Have completed vaccinations last week.

                                                           vi.      YWCA – 2^nd round of shots will be next week. PSH residents qualify for vaccines Charter Oak will return next week to provide vaccines. Will include new shelter residents and PSH residents.

                                                          vii.      HOH – some staff and tenants have received vaccines, will receive 2^nd dose soon. Looking to receive vaccines for day guest.

                                                        viii.      Cornerstone – some tenants are hesitant. Next round of shots will be next week.

                                                            ix.      CRT – hosting a vaccine clinic for those with high risk and meet eligibility requirements.

                                                             x.       Chrysalis – 2^nd shot was today. InterCommunity provided vaccines. 75% of staff have received vaccines.

                                                            xi.      TOH – 100% participation in vaccination. Group of 12 clients/staff will be vaccinated soon.

                                                          xii.      GHHRC – almost all staff are vaccinated. Working to vaccinate the rest. Working with Jose.

                                                        xiii.      CHR Enfield – offering vaccine to staff and all shelter residents.

                                                        xiv.      Capitol Region – received 2 doses. Need to collect percentage of those vaccinated.

                                                          xv.      SPI – last of staff to receive 2^nd dose of vaccinations.

3.       Cold Weather/Winter Planning Updates – Lisa Cretella, Bryan Flint, Kara Capone, Mark Jenkins, Emily Soucy, and Geri Harrison– 15 minutes

a.       Closing of Hotels, Warming Centers, and Triage

b.      CHR Enfield – trying to figure out next steps for those who need it.

c.       SA – reduced WC capacity to 40, planning on closing WC and overflow on 3/31. Families have a lot of barriers. LOS at overflow 19 days. Will keep all families at overflow till they move to permanent beds. Triage location has moved, will be at Mercy location for the last two weeks.

d.      Mercy – will close 3/31. Preparing to close soon, will not extend to April.

e.       Cornerstone – at highest capacity right now, meeting this morning with Town of Manchester- discussed what are the barriers, will close on 3/31.

f.        In communication with all hotels and WC, discharge plans and housing plans for all stayers. 11 folks who need extended hotel stays. Proposing 10 rooms at BW into April for those who need extended hotel stay – no including families. Mark’s team will stay an additional month. CAN has approved. Working with Diversion for messaging for those who are having extended stay. All shelter beds will be filled by outreach, will not use waitlist. Will track those who need shelter on outreach referral sheet. Process and protocols will be send to providers and 211.

4.       Updates/ Next Steps on Accessing In-home Intensive Services and Accessing Higher Level of Care/Residential Treatment Programs – Crane Cesario - 20 Minutes

5.       Review CAN ROI Removal Policy for Non- HMIS Users –Lisa Quach – 5 minutes

a.       Possibly two policies

b.      Agreement with rights and responsibilities

c.       Appeal process. Can be added to the draft. Continue conversation. If a threat is made –immediate termination!

d.      Warning – present a timeframe

6.       Family Homelessness and RAPs – Lisa Quach – 5 minutes

a.       March 24^th at 3:30pm, Statewide Family Provider Meeting – CAN COVID Taskforce invitation from Danielle Hubley

b.      GH and Central CANs have been awarded 40 RAPs. Already matched 20+ RAPs.

7.       Balance of State Continuum of Care Context/Updates –10 Minutes- Crane Cesario

a.       COVID meetings on Friday to sign up, visit CTBOS website.

b.      Reallocation discussions – two notices to agencies

c.       Project priority – PSH programs

d.      Ongoing work for antiracism

e.       Allocation due in Summer, awards in Dec.

f.        Upcoming events on website

8.       Future Agenda Items or Additional Announcements – 1 minutes

a.       Prioritization for Rapid Rehousing

b.       Agenda item – Documentation Readiness for Referrals

GH CAN Leadership Meeting 3/3/2021

 

GREATER HARTFORD COORDINATED ACCESS NETWORK MEETING AGENDA

Wednesday, March 3, 2021 via Zoom

 1PM – 2:15PM

 

1.       Welcome and Introductions – 5 minutes

2.       COVID – 19 Agency Updates – 5 minutes

a.       Vaccinations

b.       SPI, TOH – had 1^st and 2^nd dose of vaccines already

c.       TOH – staff have been vaccinated, 100%. 2 new staff will be vaccinated soon. Clients, about 100% have been vaccinated, with the exception of those who are new. New folks have been scheduled or will be scheduled. Staff were required to be vaccinated. Clients were urged to get vaccinated and expressed community need. Biggest concern – some thought they were being injected with COVID, discussion was done explaining. Fred was vaccinated first.

d.       EH Shelter – clinic will come in twice a month for COVID testing and education around the vaccine. Will have someone come in and talk with the families individually to discuss the need for vaccine and information around the vaccine. Will go over where they can go and get vaccinated. Wheeler Clinic will come in to educate. Staff 60% have completed vaccinations. Some staff are waiting to get vaccinated, staff will be at a 100%.

e.       SAMH – not mandating employee vaccinations. Employees are scheduling own vaccinations. Several staff have received 1^st does. SA is not collecting information on staff vaccination. Few staff members have had COVID,  waiting for immunity based on doctor recommendation. Shelter residents are working with the city. Case Managers are discussing with the residents about vaccinations. Collecting numbers and reporting to the city of those who are getting vaccine, who will get it, and who does not want it. The city will schedule based on quantity. Milner is gathering numbers – waiting for J&J vaccine. MH will have vaccine through the city.

f.        ImmaCare – half of staff and clients signed up for vaccine. Some staff have received 2^nd dose last week. Some staff are scheduled. Less than half signed up for vaccine. Some will receive vaccines this week. Through Charter Oak Health Center.

g.       Interval House – can’t do on site clinic. Advocates are working with residents to scheduled them for vaccinations based on eligibility/ age limit. Will provide transportation. Based on appointment eligibility. Recommending vaccine to staff but not mandating. Not tracking staff vaccinations. Difficulty finding apts.

h.       McKinney – 2 dose will be next week. Testing will be tomorrow. Will reduce testing to 1 time a month. IN April will schedule one more round of vaccinations. Had 3 vaccination clinics at hotel, next week will be 4. First 80 people including staff. Reduce number of people getting tested because they have received vaccination. Clients about 45%, staff about 90-95% received vaccine. Only staff that have not received vaccine is ones who have tested positive for COVID. Constantly talk to clients about vaccine, also have nurses talk to the client about vaccines.

i.         GHHRC – hotel, working with staff. One staff waiting to receive vaccination after doctor approval. 95% staff have been vaccinated. Hotel staff is harder to vaccinate. Hiring a peer to go to shelter site to discuss vaccinations.

j.         HOH – staff were vaccinated yesterday. Only 3 staff have not been vaccinated- medical or religious. 40 staff. 70% of tenants for onsite apartments have been vaccinated. Sharing information in conversations and written information. Direct Care staff works in health care and vaccinated early in the process and has discussed it with other staff. Day shelter guest have not been vaccinated yet. Possibly waiting for city to get J&J vaccine that is one dose.

k.       YWCA – 2/3 of staff have been vaccinated. Half signed up – clients. 3-week gap. Working with Charter Oak for vaccinations.

l.         Mercy – most have been vaccinated. Some waiting on 2^nd dose. Those who did not get shot was because of medical issues. Will work with new staff and residents that will receive vaccinations. 70% of staff and residents received vaccinations.

m.     CHR Enfield – not mandatory, highly recommended. Infection control dept is tracking information. Working with clients to register through VAMS, CVS, and Walgreens. Some clients do not qualify – by age population.

n.       Chrysalis – 70 % of staff have received 1^st does, 2^nd dose 3/17. Not mandatory, doing lots of education. Lots of education for clients too. InterCommunity is providing vaccinations.

o.       Cornerstone – not mandatory. Vaccination on site. 14/40 clients- not counting warming center. 11/15 for staff. Volunteer visiting nurse has been educating. Urgent Care in Ellington did vaccination.

 

3.       Cold Weather/Winter Planning Updates – Lisa Cretella, Bryan Flint, Kara Capone, Mark Jenkins, Emily Soucy, and Kelly Gonzalez– 15 minutes

a.       Coming to end soon, March 31.

b.      Enfield – no major updates.

c.       Mercy – triage is going well. Consistently busy with at least 1 family every night.

d.      SA – positive cases, 2 staff decided to not return to work. Concerned about social distance. Reached out to city for curtains to keep census at 50. Afraid of what can happen behind a curtain is a major concern. Some staff have been asking for fewer shifts because of the concerns at the WC. Threats have been made to staff/other clients. Hoteled a few during cold weather activation.

e.       Manchester Warming Center – smaller location. At capacity last night for the first time. 9 people. Total of 23 different people, most has been 9 a night.

f.        Might be an opportunity to extend hoteling for those who have been matched to a housing program. Hotels are using FEMA funding. DO not want clients to go MIA if they have been matched. Would like to consolidate hotel to simplify. How many rooms and what population should we aim for after 3/31? 1 room available through GHHRC. Can fill this room based on CAN referral. Possibly another bed is available. Cornerstone – mixed populations can be difficult to manage. Enfield – some residents are not looking for a resolution, not looking for housing help. New smartsheet info ill be added with who has a plan and who does not. CHR – under capacity of PATH program.

4.       Updates/ Next Steps on Accessing In-home Intensive Services and Accessing Higher Level of Care/Residential Treatment Programs – Crane Cesario - 10 Minutes

a.       SubCommittee on topics –

b.       Next meeting add this for a longer time frame to discuss.

c.       Sustainability Workgroup Subcommittee – Matt Morgan

5.       Agency Removal from CAN ROI –Lisa Quach – 5 minutes

a.       Draft

b.      This is the first time this has happened in statewide CAN about removing an agency.

c.       When voted in not signing CAN participation agreement – something we want to develop in the near future.  Need written actions.

d.       Approval of policy is needed today.

e.       Crane – need a warning before termination. Appeal process also needs to be added. Offending party can have representation.

f.        Not talking about state federally funded agencies, only the community programs.

g.       Client should sign release with specific agency they are working with.

h.       Temporarily suspend access for the agency? Work on policy in the meantime.  

i.         Draft out to everyone before next meeting to further discuss and vote.

j.         CAN is ok with removing agency if there is violence involved.

6.       Family Homelessness and RAPs – Lisa Quach – 5 minutes

7.       Advocacy for CAN Leadership – Matt Morgan – 5 minutes

8.       Balance of State Continuum of Care Context/Updates –10 Minutes- Crane Cesario

9.       ESG-COVID Program Updates/FLASH –Jane Banks/Yoshi Bird, Andrea Hakian, Stephanie Corbin, Lisa Quach, Lionel Rigler, Barbara Shaw, Kara Zichichi, Matt Morgan – 7 minutes

a.       Prioritization for Rapid Rehousing – Lisa Quach

10.   Future Agenda Items or Additional Announcements – 1 minutes

a.       CT CAN Entity