Greater Hartford Coordinated Access Network
Leadership Committee Agenda
Wednesday, March 28th, 2018
In Attendance:
Lauren Fair – Salvation Army
Amber Freeman –
Chrysalis Center
Tina Ortiz - CRT
Brian Baker – South Park
Inn
Crane Cesario – Capitol Region
Mental Health Center
Cathy Zeiner - YWCA
Andrea Hakian - CHR
Stephanie Corbin – Mercy
Housing
Kara Capbobianco – CT Department
of Housing
Lionel Rigler – City of
Hartford
1) Proposed Prioritization Process for Operations Committee – Mollie
Greenwood
a)
Still no answer
statewide on how to operationalize referrals when we have no eligible
chronically homeless households. We’ve discussed expanding to accept
chronically homeless households from other communities, as well as putting in
place a process to prioritize length of time homeless as a
factor. We have had PSH openings that we have been unable to fill
with chronically homeless households, so we need to figure out a process to
prevent vacancy loss. There will be an ongoing need to identify
which literally homeless households have disabilities and continue to document
these disabling conditions.
2) Households with Income Choosing
Shelter/Shelter Waitlist Eligibility and Prioritization – Stephanie Corbin
a)
The shelters have
shown some concern that there are folks getting into shelters who have a large
amount of income. We want to bring this to your attention because folks
are calling 211 with one story, then a new story at the Diversion Center.
At shelter you’re getting a realer story. There’s often more income
coming out of the woodworks in shelter. Shelter Diversion
financial assistance takes some time, and sometimes folks are going into
shelter before the money is being utilized. CHR’s
money can use folks who can be in shelter for more than 7 days, so Andrea’s
wondering if their funding can be used as more of a continuum.
b)
We plan to revisit
this agenda item in a month
c)
Kara has a preview of
what DOH has been working on, they’re thinking about giving more concrete policies
to family shelters about not admitting doubled up families at all and running
at more of a “maintain beds open”. Reminding that you don’t need to run
at 100% all the time.
d)
All adult families who
present should be accepted at family shelters. Putting them onto both
lists. DOH is trying to be specific and it will eventually trickle
down. If you have another place to stay you shouldn’t be going into
shelter. When SAMH ran out of hotel funding when we say you have a lobby
you can sit in, people are figuring something else out. The ones that
stay are very high need, usually DF involved, and we can easily prioritize them
for beds.
e)
The Cold Weather
Committee has proposed a change that if there are folks on the shelter waiting
list with no activity through the Diversion Center, 211, or HMIS for 90 days or
more, they will be removed from the waiting list.
3) 4. Environmental Reviews – Crane Cesario
a)
If you have any
questions please contact Crane. Thank you, Lionel, for helping us so much
in the City of Hartford.
b)
At this point Lionel’s
done Mercy, ImmaCare, SAMH, and CRT. That is probably everyone for the
immediate future.
c)
Everyone needs to add
a list of contracts and updated them. If you have a DMHAS grant it’s
pending.
d)
There’s another issue
that has come up. As you may know, a baby passed away in a congregate
site, which happens when any human passed away. The baby died of SIDS.
Word went out before this came and that the mother rolled over onto the baby
that there was a homicide investigation, and we need to not assign guilt.
It’s tragic, but it’s insulting for staff to talk to other staff and blame
this. People need to control our curiosity. There’s a difference
between having heartfelt conversation and gossip. We need to hold staff
accountable for keeping things together. If staff need to know they
should be contacting.
4) Medical Records in CT HMIS – Matt Morgan -
tabled
5) Panhandling Meeting– Cathy Zeiner
a)
The Asylum Hill Neighborhood
Assocciation is really all about panhandling right now and are very concerned
and they are convening a meeting. It’s a working meeting. The
action step that they’re leaning towards is creating some kind of informational
cards that we can encourage folks at the Aetna and Hartford.
b)
Cathy has become a
facilitator by default for this situation. Mollie’s planning to attend
but Cathy is really looking for other service providers to join with their
voices.
c)
The meeting is April
18th, the third Wednesday in April. It’s at 5:30 at the
YWCA. It has evolved from a broad community conversation, and they’ve
specifically invited specific people to the conversation. The more folks
representing and advocating for folks who may be blamed, would be great.
But also whatever we’ve already done and tried will be great.
6) Advocacy Days Rescheduled – Matt Morgan
7) Dynamic Prioritization Update – Crane Cesario
a)
There are new meetings
started called Progressive Engagement. A lot of this is figuring out how
to manage resources. Some of it is to push the leading edge forward,
there are some political concerns.
b)
CT BOS has agreed for
us to be represented by CANs not by sub-COCs. We can now do that as a
CAN. Crane will still carry the topics to understand and work on.
Some of this is linked to how we prioritize who to serve next and how to manage
the system as we move forward.
8) 9. GH CAN Shelter and Housing Data – Mollie
Greenwood
a)
See p.2
b)
Youth Homelessness
Waitlist Data – Mollie Greenwood
(1) Change the data to include the doubled up
unsafe, or include a legend.
(2) There have been a shocking number of 18-20
year olds coming through the Warming Center. They’re coming throughout
the season. There are a lot of youth.
9) Everyone leaves the cold weather overflow
programs on the first. People in the overflow shelters are matched, but
Warming Center closes on the first, and not all households have been matched
yet.
10)10. Future Agenda Items?
i) City of Hartford ESG allocation – There is a
federal budget. Lionel doesn’t yet know figures. He’s
encouraged. At the next meeting he’ll pass out, as he has in the past, a
proposed formula for funding the agencies. He would like conversation on
that at the next meeting. We need to have a decision by April 18th.
That’s Lionel’s intent. He will email everyone what is being looked at
what the city is anticipating, and he is expecting flat funding from last
year.
a. One other COC item is defining what the
evaluation criteria is for renewal grants. In the past we determined
scoring after the time period was closed.
11)Announcements
a) System performance measures are due soon in CT
HMIS. She passed out a how-to sheet. If you have questions and know
who your HMIS HDC is, you can remind them to listen to the monthly
webinar. Crane can’t be on the call because it conflicts with the family
matching meeting.
b) HOME Funding, the training has been scheduled
for agencies who signed an MOU. There’s an HQS training in the
morning. That training happens in New Haven 9-12 (for HQS). In the
afternoon Leigh, Jim (Nutmeg) and Kara will be talking about the HOME process
in CT HMIS. This will be security deposits and a portion of first month’s
rent. It’s for folks who have income sufficient to get out of
shelter. ACT is the fiduciary. Providers who participated in HMIS
could send a notice that they want to access this funding. For Hartford
CHR, Salvation Army, the Y/Chrysalis. Training is on Tuesday the 10th.
Right now it is worrisome that Greater Hartford doesn’t have a plan for
coverage.
i) Let’s keep it on the agendas.
ii) In New Haven they’re trying to hire someone to
do HQS. Collecting the IDs and proof of paperwork is being done by
shelter CMs. Fairfield County has UW funds and is leveraging RRH as
well. SHW is the grantee for CT RRH and they’re leveraging their housing
find person to help with inspections. It is something to keep talking
about. What is the need and we can back into making it work somehow.
We’ll have this as another item next time.
c) CT Department of Housing has made Capital
Funding available for shelter improvements. See DOH website for more
information.
GH CAN Housing Data
Data
Element
|
Number
|
Notes
|
Chronically
homeless households housed in 2015
|
102
|
This
includes clients housed through GH CAN programs as well as through other
subsidies or independent housing
|
Chronically
homeless households housed in 2016
|
211
|
This
includes clients housed through GH CAN programs as well as through other
subsidies or independent housing
|
Chronically
homeless households housed in 2017
|
179
|
This
includes clients housed through GH CAN programs as well as through other
subsidies or independent housing
|
Chronically
homeless households housed in 2018
|
23
|
This
includes clients housed through GH CAN programs as well as through other
subsidies or independent housing
|
Total
Chronically homeless households housed in GH CAN
|
515
|
|
Verified
Chronic Matched
|
38
|
|
Verified
Chronic Not Yet Matched
|
1
|
We
currently have 0 chronic verified clients who have not yet been matched to
housing.
|
Potentially
Chronic Refusers
|
2
|
|
Verified
Chronic Refusers
|
1
|
|
Potentially
Chronic Matched
|
15
|
These
households did not disclose a disabling condition, and are matched to various
programs.
|
Potentially
Chronic Not Yet Matched
|
22
|
Right now
we believe 27 households have the chronic length of homeless history, but
none of these individuals have their homeless and disability
verifications completed.
|
Individuals
- Active – Not Matched
|
459
|
This is
only Active – Enrolled in CAN
|
Families –
Active – Not Matched
|
21
|
This is
only Active – Enrolled in CAN
|
SmartSheet Shelter Priority List Data
Individual Men
|
Individual Women
|
Families
|
291 Unsheltered
|
98 Unsheltered
|
32 Unsheltered
|
395 Total
|
163 Total
|
50 Total
|
Youth Shelter Priority List Data
FEBRUARY
|
|||||
Status
|
Number
|
Unsh
|
Car
|
2xUns
|
Other
|
Total
|
21
|
10
|
1
|
6
|
4
|
Accepted (year-round shelters)
|
3
|
1
|
0
|
0
|
2
|
No Show
|
0
|
0
|
0
|
0
|
0
|
Refused
|
0
|
0
|
0
|
0
|
0
|
Unable to Contact
|
1
|
1
|
0
|
0
|
0
|
Cold Weather
|
0
|
0
|
0
|
0
|
0
|
No status update
|
16
|
7
|
1
|
6
|
2
|
Has another place/Diverted
|
1
|
1
|
0
|
0
|
0
|
JANUARY
|
||||||
Status
|
Number
|
Unsh
|
Temp CW
|
Car
|
2xUns
|
Other
|
Total
|
26
|
12
|
4
|
4
|
5
|
1
|
Accepted (year-round shelters)
|
5
|
3
|
1
|
0
|
1
|
0
|
No Show
|
0
|
0
|
0
|
0
|
0
|
0
|
Refused
|
2
|
1
|
0
|
1
|
0
|
0
|
Unable to Contact
|
1
|
1
|
0
|
0
|
0
|
0
|
Cold Weather
|
0
|
0
|
0
|
0
|
0
|
0
|
No status update
|
17
|
6
|
3
|
3
|
4
|
1
|
Has another place/Diverted
|
1
|
1
|
0
|
0
|
0
|
0
|
DECEMBER
|
|||||
Status
|
Number
|
Unsh
|
Car
|
2xUns
|
Other
|
Total
|
20
|
12
|
3
|
5
|
0
|
Accepted (year-round shelters)
|
4
|
3
|
0
|
1
|
0
|
No Show
|
1
|
0
|
1
|
0
|
0
|
Refused
|
1
|
0
|
1
|
0
|
0
|
Unable to Contact
|
8
|
4
|
0
|
4
|
0
|
Cold Weather
|
1
|
0
|
1
|
0
|
0
|
No status update
|
4
|
0
|
0
|
0
|
4
|
Has another place/Diverted
|
1
|
1
|
0
|
0
|
0
|
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