Leadership Committee Agenda
Wednesday,
January 2nd, 2019
1. Welcome
and Introductions
a.
Betsy Ballad from Vesta Corp came through in
hopes that their organization (who is primarily a property management company)
and is very interested in getting her properties better connected with the
housing providers in the CAN.
2. Sub-COC
Items:
a.
PIT – Crane Cesario
i. This
year’s census of the homeless is coming up and Greater Hartford will be
conducting our unsheltered count in the morning. If you haven’t signed up, you can sign up on
CCEH.org.
ii. Legislator
Volunteer Recruitment
1.
CCEH is seeking to identify legislators to
assist with the Point In Time count.
CCEH has added to their volunteer recruitment whether folks are an
elected official as well, we’re hoping to have more folks participate as
volunteers. We will be conducting the
Point In Time count on January 23rd.
If anyone knows of folks who are disconnected from outreach, contact
Crane.
2.
There are trainings taking place for agency
staff. There’s also a training taking
place the night before training for the unsheltered count.
3.
Our Warming Center was counted as unsheltered
last year, and that will continue to be the case this year.
b.
CT HMIS – Crane Cesario
i. All
organizations should know who their HDC (Data Coordinator) is for their
agency. The HDCs from each org should be
participating in the monthly webinars.
ii. One
item we need guidance on is whether AMI can be removed from the financial
assessments. It currently isn’t being
used. The Housing Solutions for
Individuals meeting determined that we could let it go. Do any organizations have a reason that we
need to keep this information in the system?
iii. HUD
provides a statewide AMI value. That could be used, but we would move from
CaseWorthy baseline with that update.
c.
HUD Funding – Crane Cesario
i. With the
government shutdown, we don’t know anything.
HUD is reporting that they have an interim plan for programs that were
being funded through the end of 2018.
It’s not clear what’s next.
ii. CT BOS
Continuum of Care had a semi-annual meeting.
Look for information online. If
you have questions, reach out to Crane.
There are new standards for evaluation coming. It’s a similar story.
d.
Proposed Rapid ReHousing Standards (see
handout) – Crane Cesario
i. If
organizations have the time to look this over and discuss any changes they have
proposed. If anyone has concerns, pass
them along to Crane. We would need
feedback by noon next Thursday.
3. Cold Weather Protocol Updates –
Salvation Army Marshall House
a. Everything has been going well,
we’re in full swing. We have family
shelter bed capacity right now. We have
0 families in overflow, we have spent 0 hotel funding. We’ve been able to shelter individual women
in the overflow. The Warming Center has
so far been between 15-30, which is significantly lower than the same time
period last year.
i. Triaging has been working well
directly out of the Warming Center.
Volunteers have been amazing and we’ve had dinner dropped off almost
every night. We have clinicians on site,
we have outreach workers on site, Mark Jenkins of GHHRC has been on site
regularly and assisted with transportation.
The one thing we’re running into is that the 10-15 people who are coming
to the warming center repeatedly and all the individuals are refusing to enter
beds.
ii. Sarah said that the housing
locator emails from Mary McGowan at Journey Home is leading to a lot of helpful
leads for housing search.
iii. Appointments at the Diversion
Center are still booked out pretty significantly because of staffing
limitations.
1. All three organizations are down
one staff person right now. Because of
the low staffing we’re hitting some real issues in keeping our system
scheduling quickly.
2. Regular appointments are booked
out until 1/22, urgent individuals are booked out until 1/11. Urgent families we’re seeing the same day or
next business day. We’re now up closer
to a 60% no-show rate (between 40-50% no-show is normal for the Diversion
Center). The number of people booking
multiple appointments is very low (about 8% of the whole). Only 3 family requests for shelter have
happened this winter.
iv. Barbara asked whether the churches
who were on standby to assist if there were a governor activated severe cold
weather protocol, and whether we would end up needing that volume. We usually start to see more and more
families after the end of the holiday season.
v. Nutmeg closed enrollments but did
not actually end enrollments for everyone so it has not been smooth entering
them into CT HMIS.
4. Coordinated
Exit
a.
Documentation Expectations for Shelter and
Housing Case Managers – Sonia Brown
i. Some
concerns have come up from CRT about their program receiving referrals to their
program who were missing their homeless verifications. There’s a need to expedite referrals to
programs.
ii. Mollie
mentioned that an area of discrepancy may be that different Rapid ReHousing
programs across the board have a variety of different forms and
expectations.
iii. Crane
brought up that a number of the referrals that she has recently received who
don’t have the full homeless verification to back it up.
iv. Kara
mentioned that she and Leigh will be going out on shelter monitoring visits
across the state to provide consistency on case management across the
board.
1.
Everyone needs certain documentations.
v. We at
Journey Home have not been getting back consistently.
vi. Programs are
at risk of losing their funding if they can’t ensure that they’re housing the
appropriate folks.
vii. Kara
reminded everyone that CT HMIS counts as third party verification.
viii.
Kara suggested that CRT look at changing their
RRH program to not require chronicity.
ix. Sarah
requested that Journey Home go on an agency-by-agency tour of listing out what
the issues are.
x. Barbara
questioned whether another person may be able to assist with this type of
work?
xi. At the
state level, we’re identifying that there may be a better way to go about
chronic homelessness. Rather than
working to build out extensive HVs and then trying to identify the presence of
a disability, at the statewide level we’re trying to identify what the ways are
that we can do better at verifying disabilities earlier on.
xii. When
someone hits their 12th month, supervisors should be copied on all
message. Then, if anyone who is
potentially chronic who gets referred to a housing program, there will be an
expectation that within a week the case manager will complete the
documentation.
1.
Rebekah mentioned that another big piece of
this that adds to the challenge is in obtaining in third party
verification.
2.
Self-verification isn’t something that we have
relied upon very heavily, but may be an opportunity for further review. We will revisit this for next time.
5. Campaign Updates: ESLC and Family
Challenge
a. Weekly Family Meeting Request –
Lisa
i. We’re only discussing families on
the By-Name List at family matching every two weeks. But we’d like to insert some specific meeting
time during the Leadership and Operations meetings.
ii. New meeting to begin
b. Upcoming Requests for Data -
Mollie
6. GH CAN Shelter
and Housing Data
a.
GH CAN Housed Data (see p.2)
b.
GH CAN Waitlist Data (see p.2)
7. Future
Agenda Items?
a.
Review of potentially chronic and delays
between referrals and intakes.
b.
Bring the Chronic Dashboard for next week as
well as a list of all clients.
c.
Indoor document readiness
8. Announcements
a.
CAN Data Dashboards are available at www.CTCANData.org . Please check out your organization’s data and
work on cleaning up any incorrect data so that we can start using these
dashboards to inform our system work.
b.
CCEH will be making Diversion/Rapid Exit funds
for youth available as part of the YHDP program, more details to come soon.
GH CAN Housing Data
|
Data Element
|
Number
|
Notes
|
|
Chronically homeless individuals housed
in 2015
|
102
|
This includes clients housed through
GH CAN programs as well as
through other subsidies or independent housing
|
|
Chronically homeless individuals housed
in 2016
|
211
|
This includes clients housed through
GH CAN programs as well as through
other subsidies or independent housing
|
|
Chronically homeless individuals housed
in 2017
|
179
|
This includes clients housed through
GH CAN programs as well as through
other subsidies or independent housing
|
|
Chronically homeless/potentially
chronic individuals housed in 2018
|
150
|
This includes clients housed through
GH CAN programs and bridges to
PSH as well as through other subsidies or independent housing
|
|
Total Chronically homeless individuals housed
in GH CAN
|
642
|
|
|
Verified Chronic Matched
|
34
|
|
|
Verified Chronic Not Yet Matched
|
9
|
We currently have 9 chronic verified
clients who have not yet been matched to housing.
|
|
Potentially Chronic Refusers
|
2
|
|
|
Verified Chronic Refusers
|
2
|
|
|
Not Chronic (Verified) Refuser
|
1
|
|
|
Potentially Chronic Matched
|
11
|
These households did not disclose a
disabling condition, and are matched to various programs.
|
|
Not Chronic Matched
|
8
|
|
|
Potentially Chronic Not Yet Matched
|
26
|
Right now we believe 26 households
have the chronic length of homeless history, but none of these individuals
have their homeless and disability verifications completed.
|
|
Individuals - Active – Not Matched
|
390
|
This is Enrolled in CAN, Enrolled in TH, and In an Institution
|
|
Families – Active – Not Matched
|
27
|
This is Enrolled in CAN and Enrolled in TH
|
|
Families - Verified Chronic – Not Matched
|
2
|
|
|
Families – Not Chronic (Verified) –
Matched
|
8
|
|
|
Families – Verified Chronic – Matched
|
2
|
|
SmartSheet Shelter
Priority List Data
|
Individual Men
|
Individual Women
|
Families – Waitlist Does Not Exist
|
|
58 Unsheltered/ In a Car
|
61 Unsheltered/In a Car
|
10 families are on our Family Stabilization List
|
|
74 Total
|
81 Total
|
|
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