Greater Hartford Coordinated Access
Network
Leadership Committee Agenda
Wednesday,
February 5th, 2019
In Attendance:
Kathy Shaw- Community Housing Advocates / My Sisters’ Place
Rosemary Flowers – My Sisters’ Place
Sonia Brown - CRT
Steve Bigler - CRT
John Lawlor – The Connection
Beau Anderson – CT Dept of Housing
Lionel Rigler – City of Hartford
Matt Morgan – Journey Home
Kara Capobianco – CT Dept of Housing
Lisa Quach – Journey Home
Mollie Greenwood – Journey Home
Zoe Schwartz - CRT
Audrey Kennedy – South Park Inn
Heather Flannery – Interval House
Fred Faulkner – The Open Hearth
Barbara Shaw – Hands On Hartford
Lauren Fair – Salvation Army
Rebekah Lyas - ImmaCare
Sarah DiMaio – Salvation Army
Steve MacHattie –Mercy Housing and Shelter
Amy Robinson – US Dept of Veteran Affairs
Crane Cesario – DMHAS, Capital Region Mental Health Center
1. Sub-COC
Updates – Crane Cesario, Zoe Schwartz
a.
Next CT BOS Meeting is at the Middletown State
Library.
b.
Thanks for everyone who participated in the
PIT, including Hands
on Hartford, Journey Home, VA, CHR, Chrysalis Center, YWCA, Salvation Army,
DMHAS, CRT, ImmaCare, InterCommunity, Cornerstone, DOH, Mercy, and The Open
Hearth.
c.
Renewals were published and all of our
renewals got approved. We hope to know
soon about new funding.
2. SSVF
Letter of Support – Matt Morgan and Crane Cesario
a.
No concerns were raised. Matt and Crane will prepare a letter of
support.
3. Coordinated
Entry:
a. Cold Weather
Protocol Updates – Sarah DiMaio
i. During Cold
Weather activation the maximum number of people we had overnight was 60. Last night there were 55. Most nights we have been around 40 folks once
we transfer out of the shelter.
ii. There is a large
cohort of clients who join only for one night.
We aren’t able to get them into year-round beds. We’re trying to make sure that we are getting
familiar with who these folks are who are refusing shelters.
4. Coordinated
Exit
a.
Countdown to Chronic Dashboard
i. Chronic
Verified >90 Days – Lisa Quach
1.
New property management have generated
slowdowns for the whole system. It
sounds like one way to start is to get potentially chronic folks identified as
chronic or not.
2.
If you’re a service provider with an MOU with
a property, please make sure you’re communicating with the property management
company about why the folks they may be receiving as referrals are coming into
the building.
a.
Rebekah had success reviewing the property
management application software.
ii. Potentially
Chronic: Currently on By-Name List – Mollie Greenwood
1.
Shelters all received emails regarding anyone
who hit their 12th month of visible homelessness in CT HMIS. These are the folks who are determined to
have a chronic length of homeless history.
All of these households are missing a disabling condition form. Some of these folks are connected with
Capitol Region, some are connected with services.
2.
We discussed the need for case managers to
meet clients where they’re at.
a.
We also discussed the pressure that’s on case
managers to be case managers and do housing search and also do outreach.
3.
At the Warming Center, Sarah said that the
clinicians who were on site should be able to assist with disabling condition
verifications. We need additional
capacity to manage the intense needs of folks who are most vulnerable.
4.
Crane will talk with Lisa offline about how to
connect with clinicians at Capitol Region. When Journey Home refills the
Homeless Outreach Coordinator position they should be able to help.
5.
Andrea discussed the opportunity for CSP to
assist.
6.
Barbara mentioned that uber can be a great gap
filler for transportation issues.
7.
Rebekah mentioned that disabling condition
verification forms have been a challenge for folks who may have a disabling
condition related to substance use.
a.
Kara recommended folks who are working with
Charter Oak could maybe work with Charter Oak to just document ongoing
substance use. Many folks may be
reluctant to go to a clinic because they aren’t interested in substance use
treatment.
b.
New YHDP Resources and YHDP Resources
i. DOH Prioritization
for YHDP RRH Guidance – Mollie Greenwood
ii. Rapid Exit
Funds for Youth – Mollie Greenwood
iii. Watch List
–
1.
All youth in adult shelters will be added to
the youth navigators for enrollments.
c.
Progressive Engagement – Kara Capobianco
i. We aren’t
moving forward with any written documents just yet – we’re working on
establishing local processes on doing the work of ramping up services for those
who need more intensive documentation.
5. City of
Hartford NOFA Process – Lionel Rigler
a.
ESG and HOPWA deadlines are two weeks from
today, Wednesday February 20th at 3PM. Please get your updates in before. We want to talk about the actual allocation
of ESG funds. We want to make a decision
without a month. It’ll be up for
discussion for two weeks, then we can make a decision. The formula for funding shelters if 45% based
on capacity, 45% based on utilization, and 10% based on permanent exits. We have talked previously about increasing
the percentage that is focused on permanent exits. We’re open to another measure besides
permanent exits. Lionel’s open to
another measure of performance, and we could also revisit different breakdowns
on basing the information on utilization and capacity.
6. Performance Measures Related to
Shelter – Matt Morgan, Beau Anderson
a.
Beau
works on the Data and Estimated Needs working group statewide.
b.
HUD
has some system performance measures, and we as a COC are consistently judged
against our past system performance. If
we’re comparing against ourselves, how can we plan to get better? We need to set a goal for ourselves to drive
towards.
c.
Emergency
shelter seemed like the part of our system where it made most sense to start
this process.
d.
These
are very ambitious targets. These are
also related targets.
7. Review of
Affordable Housing Programs – Matt Morgan
8. Advocacy
Day Preparations – Matt Morgan
9. GH CAN
Shelter and Housing Data
a.
GH CAN Housed Data (see p.2)
b.
GH CAN Waitlist Data (see p.2)
c.
ESLC Data
10. Future
Agenda Items?
a.
ESG funding – Lionel Rigler
b.
Performance Targets for Emergency
Shelter. Feedback on targets. Set goals.
c.
Advocacy Day
d.
Review of Affordable Housing Programs
11. Announcements
a.
CAN Data Dashboards are available at www.CTCANData.org . Please check out your organization’s data and
work on cleaning up any incorrect data so that we can start using these
dashboards to inform our system work.
b.
CT Department of Housing has distributed a
survey on CAN performance, please encourage your staff and colleagues to
complete this survey.
GH CAN Housing Data
|
Data Element
|
Number
|
Notes
|
|
Chronically
homeless individuals housed in 2015
|
102
|
This includes
clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless individuals housed in 2016
|
211
|
This includes
clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless individuals housed in 2017
|
179
|
This includes
clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless/potentially chronic individuals housed in 2018
|
151
|
This includes
clients housed through GH CAN programs
and bridges to PSH as well as through other subsidies or independent
housing
|
|
Chronically
homeless/potentially chronic individuals housed in 2019
|
15
|
This includes
clients housed through GH CAN programs and bridges to PSH as well as through
other subsidies or independent housing
|
|
Total
Chronically homeless individuals housed in GH CAN
|
657
|
|
|
Verified
Chronic Matched
|
40
|
|
|
Verified
Chronic Not Yet Matched
|
6
|
We
currently have 6 chronic verified clients who have not yet been matched to
housing.
|
|
Potentially
Chronic Refusers
|
1
|
|
|
Verified
Chronic Refusers
|
2
|
|
|
Not
Chronic (Verified) Refuser
|
0
|
|
|
Potentially
Chronic Matched
|
12
|
These
households did not disclose a disabling condition, and are matched to various
programs.
|
|
Not
Chronic Matched
|
7
|
|
|
Potentially
Chronic Not Yet Matched
|
26
|
Right
now we believe 26 households have the chronic length of homeless
history, but none of these individuals have their homeless and disability
verifications completed.
|
|
Individuals
- Active – Not Matched
|
308
|
This is
Enrolled in CAN, Enrolled in TH, and In an
Institution
|
|
Families
– Active – Not Matched
|
41
|
This is
Enrolled in CAN and Enrolled in TH
|
|
Families
- Verified Chronic – Not Matched
|
0
|
|
|
Families
– Not Chronic (Verified) – Matched
|
8
|
|
|
Families
– Verified Chronic – Matched
|
2
|
|
SmartSheet Shelter Priority List Data
|
Individual Men
|
Individual Women
|
Families – Waitlist Does Not Exist
|
|
67 Unsheltered/ In a Car
|
77 Unsheltered/In a Car
|
16 families are on our Family Stabilization List
|
|
83 Total
|
94 Total
|
|
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