Greater
Hartford Coordinated Access Network
Operations
Agenda
Wednesday,
May 2nd, 2018
In
Attendance:
Roger Clark, ImmaCare
Kelly Gonzalez, Journey Home
Maria Jackie Florez, Mercy
Stephanie Corbin, Mercy
Malika Nelson, CHR
Ki-young Burby, Catholic Charities
Cathedral Green
Monique Shand, YWCA
Klaudia Lobeska, CRT East Hartford
Tylon Crump, CRT SSVF
Maureen Perez, CRT McKinney
Wendy Walker, CRT McKinney
Fred Faulkner, The Open Hearth
Kyren McCorey, The Open Hearth
Janet Bermudez, Hands on Hartford
Manuel Cadena, Catholic Charities
Crane Cesario, DMHAS
Anita Cordero, ImmaCare
Sarah DiMaio, Salvation Army Marshall
House
Heather Flannery, South Park Inn,
Ruby Givens-Hewitt, My Sisters’ Place
Natalie Ramos, ImmaCare
Chris Robinson, Salvation Army
Amy Robinson, VA
Iris Ruiz, Interval House
Jose Vega, McKinney
Zoe Schwartz, CRT
1.
Case Conferences – Fred Faulkner
a.
Interval House Clients - Iris Ruiz
i. 3 weeks
ago, the Interval House safe house flooded. Clients had to leave facility due
to no running water or use of bathroom. All of the families are in one motel.
Contractors are saying it will be longer to get back in the building than they
originally thought. Spoke with CEO of Interval House & CCADV to see what
they can do.
ii. Referred the
single women to 211 to see if they can go to homeless shelters. These 3 people
have been “cleared” of DV and able to go into homeless shelters. All 3 may have
already been in HMIS before they came to Interval House. Iris is asking other
shelters to take these single women in if they have space available. There
currently aren’t any single women beds available. If these clients obtain
housing, they can assist with security deposit.
iii. When
someone’s “time is up”, they have to call 211 to go to diversion center.
iv. Interval
House receives ESG money from HUD, approximately $10,000.
v. Amy Robinson
has a contact on Gillette St. This was previously a women’s TLP program. Amy
can provide Iris with contact info. His name is Courtney and he runs a type of
church.
vi. Clients
can only stay up to 60 days at Interval House. If they are still actively
fleeing, they will safety plan with the client but they cannot stay there
forever.
vii. The CAN
agreed on temporary higher prioritization for these 3 folks on the shelter
waitlist. At a future meeting we will
discuss additional processes for integrating DV shelters with the CAN
processes.
b.
#206452
2.
Charter Oak Health Center – Latonia Tabb
a.
Shelter In-Reach and Mobile Van – Charter Oak
is already in shelters. The highest volume is at Hartford Public Library on
Tuesdays & Wednesdays. The van is there to help folks who cannot get to
them. They do not turn folks away without insurance and try to provide as much
healthcare as much as possible.
b.
Jose asked if they can have dental hygienist
at night time since folks are returning to shelter at that time. Charter Oak is
trying to vamp up services. There are certain locations that extend past 5pm,
sometimes until 7pm.
c.
Prince Tech offers medical, behavioral and
dental.
d.
Podiatry is needed at shelters.
e.
If no services available at other location,
Charter Oak staff will refer to 21 Grand St.
f.
Charter Oak requires client to engage and see
them at least 3 times and work with them to get disabling condition form
completed.
g.
There is currently no waiting list –
especially at the shelters. Behavioral health team is ready to go.
3.
Meeting Structure and Attendance – Mollie
Greenwood
a.
Attendance at housing matching meetings is
necessary to make them as effective as possible
b.
Housing Providers there only there when they
have openings to keep information sharing going but not have them there at
every single meeting if they don’t have pending referrals. Suggested that
housing providers only attend 1st & 3rd meetings if
no openings or pending referrals.
c.
There are lots of pending referrals and case
managers only have a few of them.
d.
Lisa will send out pending referrals form with
email for Coordinated Exit on Mondays. Firm deadline of 9:00 a.m. on Tuesday
mornings for housing providers to send in updates. Sort for those who are in
housing search so we only discuss folks without updates.
4.
Leadership Updates – Crane Cesario
a.
The city will get RFP for cold weather out
this summer. We all want winter planning done early this year.
b.
They are looking to hire full time year round
position to take on cold weather and outreach during the warmer months.
c.
Releases of information – If you’re working
with a client and want to talk to another agency about them, you need to have a
separate release to discuss the client. HMIS release only covers the CAN.
d.
Lack of RRH resources in the community - 3 out
of 4 programs are on pause due to staffing issues.
e.
Need to decide prioritizing single women vs.
families.
5.
Coordinated Exit:
a.
Recently
Housed – Lisa Quach
b.
Housing
Data – see p.2
6. Coordinated
Entry: SmartSheet Updates – Mollie Greenwood
7.
Announcements
a.
Medical Records for Clients: Please do not
upload client medical records into CT HMIS.
If you have obtained medical records for a client with the intention of
utilizing the records to serve as proof of identity, or for any other purpose,
moving forward you should maintain the files in a paper client record, and in
the CT HMIS Document Checklist, you should select “On File” as the storage
location instead of “scanned”.
b.
Due the successes in housing the most vulnerable
homeless households the state only has a very limited number of chronically
homeless households remaining to be housed. As a result, DOH has changed the
eligibility criteria for Security Deposit Guarantee Program from those
who are verified chronically homeless to anyone entering Permanent Supportive
Housing with a Section 8 voucher, RAP certificate or 811 subsidy. This also
includes those utilizing State of CT Section 8 Vouchers to “move on” from PSH.
The process for the applications will remain the same, either coming from the
local CAN approved contact or the DOH CAN manager.
c.
The next Youth Engagement Team Initiative (YETI)
meeting for the GH CAN will take place next week, Thursday 5/10 from
10:00AM-11:00AM at 76 Pliny St., Hartford CT.
d.
GH CAN Housing Data
|
Data Element
|
Number
|
Notes
|
|
Chronically homeless households housed in 2015
|
102
|
This includes clients housed through GH CAN programs as well as
through other subsidies or independent housing
|
|
Chronically homeless households housed in 2016
|
211
|
This includes clients housed through GH CAN programs as well as
through other subsidies or independent housing
|
|
Chronically homeless households housed in 2017
|
179
|
This includes clients housed through GH CAN programs as well as
through other subsidies or independent housing
|
|
Chronically homeless households housed in 2018
|
40
|
This includes clients housed through GH CAN programs as well as through
other subsidies or independent housing
|
|
Total Chronically homeless households housed in GH CAN
|
532
|
|
|
Verified Chronic Matched
|
30
|
|
|
Verified Chronic Not Yet Matched
|
3
|
We currently have 3 chronic verified clients who have not yet been
matched to housing.
|
|
Potentially Chronic Refusers
|
2
|
|
|
Verified Chronic Refusers
|
1
|
|
|
Potentially Chronic Matched
|
14
|
These households did not disclose a disabling condition, and are matched
to various programs.
|
|
Not Chronic Matched
|
28
|
|
|
Potentially Chronic Not Yet Matched
|
22
|
Right now we believe 22 households have the chronic length of
homeless history, but none of these individuals have their homeless and disability
verifications completed.
|
|
Individuals - Active – Not Matched
|
545
|
This is Enrolled in CAN, Enrolled in TH, and In an Institution
|
|
Families – Active – Not Matched
|
23
|
This is Enrolled in CAN
|
SmartSheet
Shelter Priority List Data
|
Individual Men
|
Individual Women
|
Families
|
|
190 Unsheltered or in Cold Weather Placement
|
74 Unsheltered or in Cold Weather Placement
|
30 Unsheltered or in Cold Weather Placement
|
|
270 Total
|
117 Total
|
57 Total
|
Greater Hartford CAN May Calendar
Available at www.journeyhomect.org/provider-resources
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