GREATER HARTFORD
COORDINATED ACCESS NETWORK LEADERSHIP
MEETING AGENDA
Wednesday,
September 1, 2021 via Zoom - 1PM – 2:15PM
Welcome and Introductions
|
Matt Morgan
|
5 minutes
|
HUD NOFO – McKinney Vento – COC/PSH,RRH, HMIS
& Planning Grants
·
Renewal project
applications due to CTBOS Thursday 9/16 at 5pm
·
Export application to
PDF in eSnaps & submit in Zengine. (don’t submit application in e-snaps)
·
HI will give feedback
on applications. Grantees submit final renewal project application in eSnaps
10/11/21
·
In the past couple of
years only 1 or 2 applications were submitted from GH CAN – encourage GH CAN
to apply.
·
CTBOS COC has posted
new project application guidelines
·
SPI applied with BOS in June, waiting to hear back
September – what’s next steps?
|
Lisa Quach
|
5 minutes
|
COVID-19
- FEMA Extension – hotels
reimbursed through FEMA right now – still a possibility after 9/30 only
if governor extends CT public health emergency – if extended Dec hotel
would be reimbursed 100% - after that 75%. Advocate for 100% at least
throughout winter – waiting to hear if extended. Only those projects at
hotels have been able to be reimbursed through FEMA – other COVID reimbursement
for shelters to access is ESG COVID-19 funds
- What about COVID+
individuals?
- Agency in the CAN has
interest in COVID response & interest in quarantine space – waiting
on budget
- In the meantime –if anyone
needs isolation or quarantine due to testing or positive test and don’[t
have quarantine space in own facility and Sarah P will work on hotel
placement through 211
|
Sarah Pavone
|
10 minutes
|
Advocacy
- Update from Emergency Shelter
meeting with Commissioner Seila Mosquera-Bruno
- $5million ARPA funds
discussed
- Pay equity issues/needing to
pay front line staff – support infrastructure within shelter –
- Funding cliff at Sept 2022.
Currently resource rich and expected to end Sept 2022.
- Role of day shelters in the
crisis response system.
- Didn’t come up on this CAN’s
call – funding for capital improvements – send to Steve DiLella.
|
Matt Morgan
|
10 minutes
|
Cold Weather
- Funding – compiled budget for
estimate (what’s unfunded & needed) -
- Local planning meetings –
scheduling meeting with local churches to ask for basic needs/site for
triage (Mercy’s will most likely be unavailable this winter)
- All proposals were for
overnight services, not outreach – budget estimated costs for potential
COVID beds or COVID coordination in case COVID cases rise
- Combined statewide ask
outweighs $2million allocated
- GH estimate – not including
pending, committed or leftover funds from last year – unfunded amount is
about $825,000 based on proposals that were submitted – less than GNH
& Fairfield County’s overall ask for their budget gap.
- GHRRC submitted budget
- JH budgeted having to pay 25%
of hotel costs in case
|
Sarah Pavone
|
15 minutes
|
Structure of Meeting
- Review CAN Organization
Structure Chart
- What subcommittees should
report out? All? Frequency?
- Can committees submit
something in writing? Highlight issues. Previously had quarterly reports
for each subcommittee. How to keep communication strong between these
committees? Strategic/Systems
barrier that hasn’t been resolved at Ops or Individuals.
- Leadership – talk about
collaborating, sharing resources, dealing with sensitive things, system
barriers
- Top accomplishment/top need
from subcommittees?
Emphasize GH CAN leadership members are decision making leadership –
resource issues/sensitive issues.
- Value in making sure group
doesn’t get too big.
- EDs need to know what’s going
on in Operations – think about liability – treating people in our system
– need clear communication – funding/liability – information gets lost
from other committees –
- Subcommittee submits reports
to Operations – Operations votes and brings recommendation to leadership
and leadership makes final votes
- Boots on the ground develop
the system – identify things they needed from leadership. What can we do
to remove barriers.
- When timing is critical –
have to respond quickly. What to do?
- Need to include CTBOS reps on
this chart.
- Moved far away from looking
at performance – monthly outliers. Reporting out but are we looking at?
Do we know who our long term folks are? What are we doing to address
that? Getting away from that purpose. What’s our performance? How can we
improve? Where are we seeing best practices?
- Right people attending
leadership meeting – right people attending ops meeting – needs to be
more managerial level – not just leadership – making sure information is
being communicated. Program manager/director – more awareness –
- Should be evaluating performance. Perhaps regular review of dashboards,
etc. would be worthwhile.
- Quality control mechanism. Group to look at quality control
across the board? Being transparent
- Identify program managers/director who should attend GH CAN
Operations –
CAN Chart: not sure if you're the right
person, but on the chart I noticed that the Indiv Solutions group also should
be seeing some of the DMHAS funded programs too, right? and hopwa matching meeting includes city
hopwa funded agencies too
Check
in with ACT about Learning Management system through DOH – CCEH was looking
for consultant to help launch using platform. ACT has license – check with
Amber Freeman
Statewide meetings:
Who sits on statewide
meetings?
Matt:
·
CAN homeless delivery
– RH
·
CAN COVID TF – RH
·
Landlord
Engagement/Shared Housing
·
RH Data Workgroup
·
Regional planning for
COVID recovery – DEMAS
·
United Way ED meeting/
ESFP advisory board
·
Community
Solutions/Zero Inflow – North End of Htfd.
·
COVID-19 response
Barbara Shaw
·
Sustainability work
group of RH.
·
Advocacy Strategy work
group.
·
Front line provider
funding ad hoc work group
Reaching Home has list
of their meetings
Amanda Gordon:
·
Sustainability Work
Group
·
Veteran's Workgroup
Meeting
Crane:
CT BOS COC Steering
Committee, co-Chair CT HMIS Steering Committee
Housing Solutions
Committee
Steve Bigler:
CT Veteran Workgroup
(Monthly) - VA and all Community VA providers
Lisa Quach
- Housing Solutions Committee
Joel Cox:
Amplify
Defining Critical for
updates:
·
Changes to system
·
New
information/advocacy
·
Resources
Fred may be interested
in Re-Entry council
|
Matt Morgan
|
15 minutes
|
New Business
- Future Agenda Items
- Communications between meetings
- Quality Control
- Adding trainings (ops
identifying gaps)
|
Matt Morgan
|
5 minutes
|
Marshall House is currently experiencing some building
issues.
We sustained some water damage following last week’s storm,
specifically to the second floor where triage rooms are. We have contractors
and insurance adjusters involved to assess the damage; however, given the
continuing rain and damage to some rooms, we have moved triage families to a
hotel.
Families in the shelter remain in their rooms as there does not
appear to be any damage to that floor; however, we are awaiting an air quality
test and until that is done we are not taking in new families.
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