Greater
Hartford Coordinated Access Network
Operations
Agenda
Wednesday,
June 20th, 2018
1.
Welcome and Introductions
Janet Bermudez- Hands on Hartford
Manuel Cadena- Catholic Charities
Stephanie Corbin- Mercy Housing &
Shelter
Roger Clark- ImmaCare
Mary Davenport- The Network
Sarah DiMaio- Salvation Army Marshall
House
Fred Faulkner- The Open Hearth
Maria Jackie Florez- Mercy Housing
& Shelter
Ruby Givens-Hewitt- My Sister’s Place
Kelly Gonzalez- Journey Home
Mollie Greenwood- Journey Home
Geri Maciel- Salvation Army Marshall
House
Kyren McCrorey- The Open Hearth
Andre McGuire- CRT McKinney
Lisa Quach- Journey Home
Chris Robinson- Salvation Army Marshall House
Amy Robinson- VA
Iris Ruiz- Interval House
Niya Solomon- Journey Home
Jose Vega- CRT McKinney
2.
Case Conferences –
Fred Faulkner
a. CCADV
3.
Coordinated Entry
a.
SmartSheet Shelter Priority List Process –
Stephanie Corbin
i. Unfortunately,
right now the waitlist is not working and turnover is not occurring at the
shelters. Cleaning up the waitlist after 90 days is helping a bit, but we need
to find a better way to ensure the people on the waitlist are getting into
shelter beds. We need to ensure that outreach can access these beds for
unsheltered clients.
ii. Outreach
and Diversion in New Haven are only referring the top 20 on their shelter
waitlist to the open shelter beds based on priority. They are also doing a
morning call with diversion and shelters daily to case conference and get
accurate number of beds available per shelter.
Having this call daily will minimize many issues such as clients shelter
shopping, miscommunications surrounding clients being exited by shelters and
bed availability.
iii. Amy
Robinson suggested we should have a cooling and warming center all year round.
iv. Roger
Clark suggested we start the list all over and delete the whole thing.
v. Jose Vega
suggested we clean up the Smartsheet every 30 days instead of 90 days.
vi. Stephanie
stated that New Haven is cleaning their list weekly but she doesn’t want to
make any changes to diversion and the shelter waitlist until we speak with the National
Alliance to End Homelessness and see what is working for them.
vii. It was
also suggested that we create a voicemail at diversion where clients can check
in for availability of shelter beds and to provide any updated contact
information.
viii.
We will bring the suggestions to the National
Alliance to End Homelessness and see what we will do moving forward with
hopes that it will be implemented in July.
ix. The
Network will donate Hopeline phones that diversion can hand to clients without
any contact information to minimize the barrier of shelters not being able to
contact clients for shelter beds. These
phones already have minutes on them and are active until December 2018.
4.
Leadership Updates
a.
Homeless
length of time will be the next priority.
At this time, HMIS doesn’t have ability to track this, but we are
confident that it will be accessible through HMIS in the near future.
b.
Duplicate Records- currently only have 200 duplicates. The
functionality to merge duplicates is broken, but Nutmeg will work on it. Please do not create duplicate records.
c.
BOS application for PSH or expanding RRH/PSH
services are due next Friday, June 29th.
5.
Coordinated Exit:
a.
Recently
Housed – Lisa Quach
b.
Housing
Data – see p.2
6.
Announcements
a.
Dinner in the Park will be held this Saturday,
June 23rd at 5:00 PM. Journey
Home will be providing a free meal at Bushnell Park, near the pump house.
b.
Due the successes in housing the most vulnerable
homeless households the state only has a very limited number of chronically
homeless households remaining to be housed. As a result, DOH has changed the
eligibility criteria for Security Deposit Guarantee Program from those
who are verified chronically homeless to anyone entering Permanent Supportive
Housing with a Section 8 voucher, RAP certificate or 811 subsidy. This also
includes those utilizing State of CT Section 8 Vouchers to “move on” from PSH.
The process for the applications will remain the same, either coming from the
local CAN approved contact or the DOH CAN manager.
c.
IH is back up and running
d.
HOH July 4th Dinner
e.
HOH Job openings
f.
GH CAN Housing Data
Data Element
|
Number
|
Notes
|
Chronically homeless households
housed in 2015
|
102
|
This includes clients housed
through GH CAN programs as well as through other subsidies or independent
housing
|
Chronically homeless households
housed in 2016
|
211
|
This includes clients housed
through GH CAN programs as well as through other subsidies or independent
housing
|
Chronically homeless households
housed in 2017
|
179
|
This includes clients housed
through GH CAN programs as well as through other subsidies or independent
housing
|
Chronically homeless households
housed in 2018
|
54
|
This includes clients housed
through GH CAN programs as well as through other subsidies or independent
housing
|
Total Chronically homeless
households housed in GH CAN
|
546
|
|
Verified Chronic Matched
|
37
|
|
Verified Chronic Not Yet
Matched
|
4
|
We currently have 4 chronic
verified clients who have not yet been matched to housing.
|
Potentially Chronic Refusers
|
2
|
|
Verified Chronic Refusers
|
2
|
|
Potentially Chronic Matched
|
3
|
These households did not
disclose a disabling condition, and are matched to various programs.
|
Not Chronic Matched
|
7
|
|
Potentially Chronic Not Yet
Matched
|
36
|
Right now we believe 36 households have the chronic length of
homeless history, but none of these individuals have their homeless and disability
verifications completed.
|
Individuals - Active – Not
Matched
|
555
|
This is Enrolled in CAN,
Enrolled in TH, and In an Institution
|
Families – Active – Not Matched
|
22
|
This is Enrolled in CAN
|
SmartSheet
Shelter Priority List Data
Individual Men
|
Individual Women
|
Families
|
177 Unsheltered
|
73 Unsheltered
|
26 Unsheltered
|
254 Total
|
135 Total
|
60 Total
|
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