GH CAN Leadership Committee Meeting 5/4/2016

Greater Hartford Coordinated Access Network

Leadership Meeting

Wednesday, may 4^th, 2016

Attended: Brian Baker, Steve Bigler, Kara Capobianco, Crane Cesario, Cat Damato, Brenda Earle, Fred Faulkner, Bryan Flint, Rosemary Flowers, Nate Fox, Louis Gilbert, Tenesha Grant, Mollie Greenwood, Andrea Hakian, Steve Hurley, Matt Morgan, Theresa Nicholson, Tina Ortiz, Heather Pilarcik, Iris Ruiz, Kathy Shaw, Barbara Shaw, Deborah Ullman

1.      Welcome and Introductions:

2.      Moving away from triage: Next steps on shelter waitlist

-          Leadership has agreed that Smartsheet will be reviewed by Journey Home and the data will be shared during CAN leadership meetings.

-          Theresa proposes that all initial data gathered form Smartsheets should be brought to Leadership for review and discussion before sharing the initial data with any funders. The data should be labeled as DRAFT or something similar the first few weeks of review as we get started in the system, and each report must be dated.         

-          Lou proposes that we need to make sure what the protocol is for those on the waiting list who do not have a phone number to contact.

o   Kara proposes that Center Church can be the shelter where people who are difficult to engage and live outside can drop in and request to be added to the shelter waitlist. Also, Center Church will have a list of these clients who are the most difficult to engage.

-          Crane proposes we should have a small committee to make a protocol for the list of those who are the most difficult clients to shelter.

-          Leadership has agreed that Nate and Kara will lead this small committee.

-          Leadership has requested that Operations decides the implementation date.

-          Leadership proposes that other procedural decisions about how to implement the waiting list (including when to operationalize) should be determined by the operations committee.  Mollie will share the go-live date for implementation with leadership.

3.      Coordinated Exit: Developing a separate time for family providers

a.      Location needed for meetings

-          Leadership has approved to have a separate meeting time for family housing meetings.

4.      Leadership Meeting Times

-          Theresa says we should keep meeting every 2 weeks for the next 3 months.

-          Brenda proposes to bring announcements or short report on these small committees that occur to send out with the minutes or to be included into the agenda.

5.      Announcements:

a.      Katherine Gale will be in Fairfield County on Wednesday, May 11^th to help brainstorm and improve on a CAN dashboard in HMIS. Please let Mollie Greenwood know if you are interested in attending.

b.      Linda Kaufman will be in Hartford on Wednesday, May 18^th

-          Crane has offered CRMHC auditorium for that date, and Leadership has agreed to have a working meeting prior to the event to touch base about the shelter waitlist implementation.

c.       The Zero: 2016 Document Fair will be held on Friday, June 17^th at My Sister’s Place. Attached, please find a list of materials were are working to collect.