Greater Hartford Coordinated Access
Network
Leadership Committee Agenda
Wednesday,
January 16th, 2019
1. Sub-COC
Items:
a.
Point In Time Count – Zoe Schwartz, Crane
Cesario
i. Zoe
brought waivers to the meeting. We’re in
the midst of planning, and we’re still seeking volunteers. Particularly in the City of Hartford we’re
still in need of volunteers.
b.
Save The Date 3/21/19 for CT BOS Training:
Fiscal Components of Managing a COC Grant
i. This
training seems like it may be introductory for managing COC grants.
ii. The CT BOS
meeting is this Friday at Middletown at the State Library. Carpool if you can!
c.
CT HMIS Case Notes for Diversion: Stephanie
Corbin, Sarah DiMiao, Jen Greer
i. Anyone who
doesn’t have CAN level access to CT HMIS isn’t seeing the case notes from 211
or the Diversion Center.
ii. Crane and
Lisa will discuss putting in a request in the release bin for outreach,
diversion, CAN coordination, and shelters need access.
iii. With
changes happening at CCEH, it may make sense for Lisa to talk with Brian.
iv. Is this
for everyone going through, or just certain circumstances of folks coming
through the Diversion Center.
v. Stephanie
and Lisa and Crane will connect on this item.
And we can revisit this.
2. Coordinated
Entry:
a. Cold Weather
Protocol Updates – Sarah DiMaio
i. Hit capacity for
Warming Center. Had 51 folks in there
this past weekend. Everything has been
running smoothly. We’re getting crowded
and busy. Shelter transfers are
happening. The biggest challenge right
now is that we have a decent cohort of folks who are refusing shelter
beds. 10-15 people are refusing shelter
beds up front.
1. There’s a lot of
active substance use and a lot of untreated mental health. There are clinicians and harm reduction
specialists at the warming center each day.
ii. Warming Center
doesn’t have the capacity to follow up with each instance of someone saying
that they got discharged.
iii. Some folks are
doing month-to-month rooms for rent.
Some folks do seasonal work and when their paycheck drops off they come
to the Warming Center.
iv. There are a few
folks who had housing who were uncomfortable with individual apartments who are
coming to the Warming Center.
v. Lisa will ask the
Enfield Warming Center if transfers would be acceptable.
vi. Families aren’t
coming into the overflow spaces. The
only women at the Warming Center are those refusing beds.
vii. If we want to set
our own local threshold on Cold Weather Activation, we can do that.
viii.
Mollie to find the Cold
Weather Activation from back when Nate and Christie were running Cold weather.
b. Shelter Priority
List – Stephanie Corbin
i. We have largely
eliminated a shelter waitlist for families.
ii. Stephanie would
like to propose eliminating a waitlist across the board. Our outreach teams aren’t verifying folks as
sleeping outside.
iii. She’d like to
propose not using it during the winter and just directing people to the Warming
Center. The only way to access shelter
beds is to present at a Warming Center.
iv. The only way to
access a shelter bed is to be referred from the Warming Center or verified by
an outreach worker.
v. Staff are not
allowed to turn people away from the Warming Center to get extra staff to the
building.
vi. Leadership
approved stopping waitlist additions.
vii. There are
probably a lot of folks who can get removed.
viii.
Sarah
and Kelly will highlight anyone who is marked as “no freeze” program. Stephanie and Kelly and Sarah will clean the
list up.
ix. Mollie will let
211 know.
c. Homeless Outreach
Capacity – Matt Morgan
i. There’s some data
in your packet that’s called GH CAN
Outreach Data.
ii. Statewide we’re
looking at homeless outreach capacity.
iii. Our regional
homeless outreach teams could only verify 152/689 folks referred for an
outreach worker. 161 couldn’t be
reached. 132 were found and were not
unsheltered.
1. Crane requested
this be combined onto one page and figure out what the outliers were.
iv. We have under 3
folks.
v. We’re requesting
additional capacicty of 3FTE plus .25 supervision.
3. Coordinated
Exit
a.
Countdown to Chronic Dashboard
i. Chronic
Verified >90 Days – Lisa Quach
1.
We have some CH verified folks who are
refusing housing opportunities.
2.
Mollie will reach out to Mark Jenkins for
Dewhit Ager.
ii. Potentially
Chronic: Currently on By-Name List – Mollie Greenwood
4. Proposed
CT Definition of Youth Homelessness – Matt Morgan
5. GH CAN
Shelter and Housing Data
a.
GH CAN Housed Data (see p.2)
b.
GH CAN Waitlist Data (see p.2)
c.
ESLC Data
6. Future
Agenda Items?
7. Announcements
a.
CAN Data Dashboards are available at www.CTCANData.org . Please check out your organization’s data and
work on cleaning up any incorrect data so that we can start using these
dashboards to inform our system work.
|
Data Element
|
Number
|
Notes
|
|
Chronically
homeless individuals housed in 2015
|
102
|
This includes
clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless individuals housed in 2016
|
211
|
This includes
clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless individuals housed in 2017
|
179
|
This includes
clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless/potentially chronic individuals housed in 2018
|
151
|
This includes
clients housed through GH CAN programs
and bridges to PSH as well as through other subsidies or independent
housing
|
|
Chronically
homeless/potentially chronic individuals housed in 2019
|
2
|
|
|
Total
Chronically homeless individuals housed in GH CAN
|
645
|
|
|
Verified
Chronic Matched
|
45
|
|
|
Verified
Chronic Not Yet Matched
|
2
|
We currently
have 2 chronic verified clients who have not yet been matched to
housing.
|
|
Potentially
Chronic Refusers
|
1
|
|
|
Verified
Chronic Refusers
|
2
|
|
|
Not Chronic
(Verified) Refuser
|
1
|
|
|
Potentially
Chronic Matched
|
11
|
These
households did not disclose a disabling condition, and are matched to various
programs.
|
|
Not Chronic Matched
|
9
|
|
|
Potentially
Chronic Not Yet Matched
|
17
|
Right now we
believe 17 households have the chronic length of homeless history, but
none of these individuals have their homeless and disability
verifications completed.
|
|
Individuals -
Active – Not Matched
|
282
|
This is
Enrolled in CAN, Enrolled in TH, and In an
Institution
|
|
Families –
Active – Not Matched
|
38
|
This is
Enrolled in CAN and Enrolled in TH
|
|
Families -
Verified Chronic – Not Matched
|
0
|
|
|
Families – Not
Chronic (Verified) – Matched
|
10
|
|
|
Families –
Verified Chronic – Matched
|
2
|
|
SmartSheet Shelter
Priority List Data
|
Individual Men
|
Individual Women
|
Families – Waitlist Does Not Exist
|
|
78 Unsheltered/ In a Car
|
69 Unsheltered/In a Car
|
10 families are on our Family Stabilization List
|
|
99 Total
|
89 Total
|
|
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