GH CAN Leadership Meeting - May 19, 2021

 

GREATER HARTFORD COORDINATED ACCESS NETWORK MEETING AGENDA

Wednesday, May 19^th, 2021 via Zoom

 1PM – 2:15PM

 

1.       Welcome and Introductions – 5 minutes

2.       ImmaCare Triage Proposal – Matt Morgan/ Rebekah Lyas – 10 minutes

a.       For individual men. Would like to extend it beyond cold weather time.

b.       Initial site for individual men.

c.       20 beds would be triage beds, will accept from outreach and diversion referrals. If beds fill up will keep a list and call those who are on the list. Will refer to fulltime beds as well. Will refer to SPI, Cornerstone, and McKinney. Will be first come basis process. Will notify CAN of who is coming in and going. Shelter can be refused if they have been suspended from a shelter. Would like to start the suspension list again (SmartSheet). Individuals can only decline a shelter if they have had a traumatic event, would need proof from location.  Suspensions are a minimum of 30 days but can do 14 days.

d.       Will look into planning call with other shelters to discuss clients who might be difficult.

e.       Outreach connects folks as best as possible. This allows outreach to be effective.

f.        Will be tracked on who gets referred. Case management will be provided for triage clients, same level of case management. Housing plan will follow the client to the shelter they go to for open beds.

g.       If approved will start clearing out beds. Once a bed becomes available then triage will start.

h.       does this completely replace vulnerability-based prioritization? Will be same priority group, outreach will call and make referrals.

i.         If 20 ImmaCare beds are allocated for triage, are we low on full beds? Will not be fast movement for triage beds. Will not change overall capacity.

j.         DOH is looking into when shelters will go back to full capacity.

k.       What about a women’s triage center? Would like to see how it goes with men. Not sure if there is a need for triage for women right now. – to be discussed further.

l.         Is there an unofficial policy for clients with significant income & low service need don't get transferred to year-round beds so we can divert them? We can use rapid exit to get these folks out and refer them to GBHI for 6-9 months of services. I know SAMH has been doing this with families so if we can do it with individuals it might create more outflow. Rebekah, do you intend on using existing Smartsheets to track triage? Will use existing SmartSheets. Will put in an official policy, and will implement. – to be discussed further.

m.     CAN is supportive of the triage services.

3.       Salvation Army Triage Services – Lisa Cretella – 10 minutes

a.       For families

b.       SA has run a triage model since overflow has closed. Extended funding through triage. 4:30 to 9:30pm. 5 rooms available.

c.       4:30 to 9:30pm - 211 will call triage and triage will complete intake. Families can stay until 7am, after 7am the floor is closed. Room can be used when diverting the family.

d.       Family triage call will discuss year round shelter and diversion for families.

e.       If they do not show for one night, they will need to go through the process again

f.        29 outreach referrals since overflow has closed

g.       Adds additional capacity.

h.       All diversion specialist meet every morning via Zoom and case conference all families. Helpful to have this meeting.

i.         Will need to identify additional funds for this program for families at SA. Will look into funds that are available – Matt will reach out to Lisa C.

j.         CAN is supportive of the triage services.

4.       No Freeze Shelter Service – Matt Morgan – 10 minutes

a.       City of Hartford put out an RFP for a no freeze program. Due June 6^th or the 8^th.

b.       GHHRC has looked into the RFP.

5.       Update on SmartSheet Pending Referrals for Youth, Individuals, and Families – 5 minutes – Lisa Quach

a.       Has been rolled out.

6.       COVID – 19 Agency Updates and ESG Updates – 20 minutes

a.       Updates/Vaccinations

7.       Future Agenda Items or Additional Announcements – 1 minute

a.    CT BOS CoC – 2021 Request for PSH & Joint TH/RRH Proposal – applications due 6/2/2021 HUD COC Application – Connecticut Balance of State (ctbos.org)

                                          i.    Cornerstone will also be looking into it and considering it.

                                         ii.    SPI and Mercy is also interested.

b.    Conflict Mediation training – in June 16, 23, and 30th between 9 and 1 PM, Hartford has 27 slots. Please email Lisa and Sofina if anyone is interested., by Monday 5/24/2021.