GREATER HARTFORD
COORDINATED ACCESS NETWORK MEETING AGENDA
Wednesday,
February 3rd, 2021 via Zoom
1PM – 2:15PM
1. Welcome and Introductions – 5 minutes
2. Cold Weather/Winter Planning Updates – Lisa
Cretella, Bryan Flint, Kara Capone, Mark Jenkins, Emily Soucy– 15 minutes
a. Lisa
- Triage will open tonight. Only one family in the hotel since last Thursday.
Overflow – 7 families. Warming Center is full. One positive staff member at
Warming Center, will have contract tracing done.
b. Emily-
Enfield has 4 open beds at the hotel/shelter.
c. Bryan
– hotels end today in Vernon area. Able to place clients in shelter. Receiving
lots of community support! Advocating for more hotel rooms if possible.
d. Mark
– going well so far. At 20, keeping on room vacant for emergency. 2 beds have
opened this morning. Kelly will send two people from Warming Center.
e. Stephanie
– going well. Will be back up tonight. Going well so far.
f.
Amanda – reach out to Amanda if slots that
are open fill up. Contact if you need to turn someone away.
3. COVID – 19 Agency Updates – 5 minutes
a. Agency updates
i.
Sonia/ CRT – one household tested positive,
father and son.
ii.
No major updates/ no recent positive cases.
b. Vaccinations
1. How are
GHCAN providers dealing with vaccine hesitancy/refusal among their staff?
2. Are
they requiring vaccination among all staff?
3. Are
they considering exemptions/accommodations?
4. If so,
what specific exemptions/accommodations do they believe are
feasible/reasonable?
5. SPI reached out to a legal aid. Can mandate
vaccinations. Medical and religious exemption allowed.
6. ImmaCare
is having these conversations. Considering – extra PTO days for those who have
been vaccinated.
7. CRT –
have to mandate for vaccine but do accommodate for religious and medical
exemptions. Have not rolled out specific positions. Case by case, goes through
HR. representation for educational videos are needed. Sonia to possibly send us
a link to video who represents people of color. Coalition Against COVD-19: https://youtu.be/fv2qR6xniq4
8. Barbara
HOH –
9. Interval
House – not mandating vaccinations. Strongly encouraging vaccinations. Using
masks. Employees to make best choices for themselves.
10.
MSP – not mandating. Strongly
suggesting. Sending out information about safety of vaccination for staff and
clients. Understand people’s choices.
11.
GHHRC – not mandated. Only 2 staff possibly not vaccinated. No one
is refusing. Some are waiting on 2nd doses.
12.
YWCA – not mandating. Want people to
have choice. Developing lots of education about COVID vaccines for community
and internally. Strongly encourage.
13.
Lisa/ JH – how can we be more action
driven? Should we discuss this as a CAN?
14.
DMHAS – trying to educate everyone on
staff about the vaccine. Not mandatory, strongly encouraged. One opportunity at
facility for all staff, if missed will have to receive it elsewhere. Recognizing
resistance to vaccinations. New infection control practitioner at DMHAS. Crane
will possibly share information. Capitol Region is working with Griffin
Hospital.
15.
EH Shelter - Vaccinations are they
for children too? Have not heard about children vaccinations. Lots of questions
from families asking if children will need vaccination. Will work with HHC to
set up vaccinations for clients. Have not been able to make a solid connection,
have just reached out to health agencies.
16.
McKinney – waiting on second dose.
4. Electronic Medical Records in Shelter Clinics
– Yoshi Bird
a. Clinic
advising electronic medical records. Any providers have access to this
information? Apart of health dept. Advance MD, Theranest, credible – record
databases
5. ESG-COVID Program Updates/FLASH –Jane Banks/Yoshi
Bird, Andrea Hakian, Stephanie Corbin, Lisa Quach, Lionel Rigler, Barbara Shaw,
Kara Zichichi, Matt Morgan – 7 minutes
a.
Amanda – referrals are through 211. Eligible
will go to SPI.
b.
Andrea – spending in regular ESG RRH program –
need to limit some spending. Will take ESG RRH case managers and have them
spend from CARES ACT. Stop taking referral for regular and take for CARES ACT
ESG funds.
c.
2 new staff for diversion – will start next
week. Looking for a 3rd person. Will be back on schedule after cold
weather.
d.
RRH – recruiting for 5 case managers. Interviews
are scheduled for next week. 850K for financial assistance.
e.
Barbara – still hiring for positions. Expanded
outreach is being done for Hartford and GH area. Staff have been trained. New
hire will need training. Concerns from neighborhood constituents about those
who are living outside.
f.
ESG Shelter Contracts have been finalized and
will go out by end of the week.
g.
Kara – met with consultant for vaccination.
State is working on media and information.
h.
COH – ESG HOPWA and CDBG application are out. Thursday,
Feb 25th Deadline to submit applications.
i.
SPI has dedicated beds for those who have tested
positive for COVID.
6.
CHESS
Program Updates– Beacon Health – 3 minutes
a. Meeting
was on Monday for provider update. Discussion on what was decided. Start on April
1st. Needs some approval before start date.
b. Added
an additional domain to support criteria for those who are at risk of becoming
homeless.
c. Billing
will be daily instead of monthly. Documentation will be required each day of
billing.
d. Looking
to have one staff member to provide plan for delivery and one to actually
deliver services. Can share one supervisor.
e. Can
external agency provide plan.
7.
HIC/PIT Updates – 5 minutes – Lisa Quach
a.
JH
actively working on enrolling those in hotels.
b.
Data
needs to be submitted by Feb 10th.
c.
Tony
is following up with clients who were possibly outside/unsheltered.
8. Future Agenda Items or Additional
Announcements – 2 minutes
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