GREATER HARTFORD
COORDINATED ACCESS NETWORK MEETING AGENDA
Wednesday,
January 6, 2021 via Zoom
1PM – 2:15PM
1. Welcome and Introductions – 5 minutes
2. Cold Weather/Winter Planning Updates – Lisa
Cretella, Bryan Flint, Kara Capone, Mark Jenkins– 15 minutes
a. SAMH
/ Warming Center – Warming center has not been at capacity. Approaching 60-person
capacity. Triage has seen families. Families are being hoteled or going to
overflow. Overflow = 18 individuals. 1 family self-identified as positive and
have been sent to hotel.
b. Mercy
– triage has several families now. Had a family that was not in HMIS. Faster in
HMIS can identify to place in RRH. Will help expedite process. Recruiting for a
triage position – have a possible candidate. Triage is going well so far.
Transitioning clients to open beds from triage. Also diverting those who are divertible.
c.
Hoping for Enfield hotel to open soon. Identified
staff and working on onboarding.
3. COVID – 19 Agency Updates – 5 minutes
a. Agency updates
i.
HOH –
Waiting to hear from city for eligible vaccinations. Would like to receive
onsite testing. Soup kitchen and day shelter remains open since October.
Working with city for testing on site and vaccination information.
ii.
JH – Reimbursement
– waiting for DOH to determine funding for second quarter (2nd quarter being
July – Sept). COVID task force meeting today to discuss reimbursements. Need
a listing of what expenses will be from agencies. Kathy Shaw’s team would like reimbursements
for cleaning, extra sanitization, covid related activities, would like
additional support. Fred Faulkner team has reinstituted crisis pay. DOH might
not cover crisis pay – Matt will discuss it today at the Task Force meeting. Spike
in COVID, agencies like Mercy and EH Shelter would like to cover crisis pay. Matt
will advocate for funds.
iii.
CHR –
no major updates
iv.
YWCA – No other positive cases
v.
TOH – no positive cases
vi.
EH Shelter – part time
worker no contact with any residents
vii. McKinney –
viii.
Mercy – Rotating staff, staff who
can work from home is continuing to work from home.
ix.
SPI – everyone has recovered from COVID.
x.
ImmaCare – waiting for results from Charter
Oak testing. 1st test for ImmaCare. 1 per diem staff tested
positive. Case management staff is rotating days in office.
xi.
GHHR –
.Other tests have come back
negative.
xii.
Interval
House – some clients had close contact with positive people, but all have
come back negative. Advocates are working remotely. Onsite staff are taking
necessary precautions.
xiii.
SA – Referring
shelter guest for testing, no onsite testing. Guest have had negative results.
xiv.
Cornerstone
– no positive cases
*** Reach out to Sofina B. for full notes on reported COVID cases.
b. Vaccines – tracking information in HMIS
for congregate settings. Advised to not track clinical data (which vaccine from
provider/1st vs 2nd shot) helpful to have information of who
has completed vaccine. Will not be required but recommended. Will this be
helpful to track in HMIS? If it is yearly – it might be a lot to track. Might
be too early to tell. Crane – if client receives a copy of the passport of
vaccines maybe we can upload as a regular document.
Amanda – will it be tracked statewide? Yes.
Matt has requested a list of data needed to be asked before
vaccination.
Other CAN have submitted names list. Has anyone heard
anything for our region? Some providers that have healthcare/medical programs
have provided names. Matt will raise this at the meeting today.
i.
Unsure if vaccines will be needed yearly.
Timing will depend on vaccination. Strains will also need to be tested.
4. HIC/PIT Updates – 5 minutes – Lisa Quach
a. Training
yesterday for unsheltered count.
b. Will
not have canvasing this year. Will rely on smart sheets and HMIS for data.
c. Will
reach out to Outreach workers to discuss tasks. Will have 14 days to collect
data
d. New
enrollment for those who are sleeping outside.
e. Working
with providers to make sure data is correct. All hotels will have data in HMIS
nights of PIT.
5. ESG-COVID Program Updates/FLASH –Jane
Banks, Andrea Hakian, Stephanie Corbin, Lisa Quach, Lionel Rigler, Barbara Shaw,
Kara Zichichi, Matt Morgan – 7 minutes
a. Andrea
– fully staffed. Lots of clients in housing search.
b. Yoshi
– 4 referrals for prevention program. Big issue – how to manage those who meet
eligibility and rent qualifications. Eligibility – need to call 211, being
evicted or have received a notice to quit for non payment of rent due to COVID.
Up to 4k of rental payments and can help to relocate participants. SPI
providing case management and financial help.
c. Barbara
– street outreach project is beginning. Coordinating with outreach and
diversion staff. Will provide updates.
d. Kara
– hiring for RRH positions.
e. Matt
– working on ESG contract from city.
6. Process for Alerting Outreach Workers/Case
Managers about COVID Positive/ Quarantine Clients – 5 minutes – Jen Greer
a. Before
agencies meet with clients a screening should be done virtually.
7. Future Agenda Items or Additional
Announcements – 2 minutes
a. GPD
beds are under-utilized at the moment. Can take Veterans after hours and hold
them. General SPI number 860 724 0071.
b. Warming
Center – a few clients have had seizers. Lisa reached out to Epilepsy agency
and provided an identification list of how to recognize seizers.
c. Add Dedicated Plus to the agenda next
meeting
d.
Statewide Shared Housing meeting – anyone interested
in training please reach out to Matt for 10:30am on 1/28.
e.
COACH program – fully staffed. Staff are going
to locations. Anyone interested in staff onsite please reach out to Tara Tulay.
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