GH CAN Leadership Meeting 9/16/2020

 

GREATER HARTFORD COORDINATED ACCESS NETWORK MEETING AGENDA

Follow Up Meeting

Wednesday, September 16, 2020 via Zoom

 1PM – 2:15PM

 

1.       Welcome and Introductions – 5 minutes

2.       COVID – 19 – 5 minutes

3.       Outreach Plan – Andrea Hakian – 10 Minutes

a.       Plan for 2020 has been updated. Any feedback?

b.       Andrea - Annual plan, template from DMHAS and housing innovations, scheduled of CAN Outreach. Outreach Committee puts this together. Change for 2020 – GH CAN to add outreach to increase outreach staff, right now we have a shortage. Asked by DMHAS to add gaps in outreach. In reach schedule – where outreach staff will go, examples like House of Bread, pantry, etc. Phone contacts provided as well. GAP – don’t have enough outreach staff for entire CAN. We rely on reporting to go to some areas. All areas should be canvased but we can not because of shortage of staff.  Time frame for canvas at night, more outreach at night and early mornings. Cold Weather protocol section – Salvation Army is working on it, right now information from last year. This information will be updated later once we have a plan.

c.       Mark’s team working to fill in some gaps, Mark is covering some areas that have outreach gaps. Mark and Andrea to connect offline about locations being covered, what Mark’s team is doing.  Mark’s team drives by areas.  RV stationed at South Green from 7am to 2pm.

d.       Friday Morning 7:30 to 10 am, Mondays – 3:30 to 5pm (some encampments are covered with additional staff) has one staff person going out at these hours, no funding for outreach for Hands on Hartford. HOH is not seeing a lot of in reach folks – maybe due to COVID or to the change of location.

e.       Bryan’s team in Vernon is also doing outreach. Andrea and Bryan to connect.

f.        Feedback to go to Outreach Committee to review changes. Outreach Next meeting Sept 24^th

4.       Congregate Site COVID Testing – Matt Morgan – 5 Minutes

a.       Hartford Health Care – some sites have been set up, some sites could not be reached

b.       McKinney, SPI, Open Hearth – set up with testing

c.       Marshall House (Lisa to connect with David), Cornerstone thank (looking into HHC and ECHN), ImmaCare(will work with Charter Oak once they reopen), Mercy(Stephanie is looking into it), EH Family Shelter . HOH is interested in connecting to receive testing at site.

5.       CHESS Program Training – Beacon Health – 10 minutes

a.       Figuring out data match still

b.       Beacon is doing backend work, DSS will be providing information. Go live is Nov 1st should have people trained by this date.

c.       We will hear about DSS about trainings.

d.       Not sure about billing yet

e.       Leave on agenda

6.       COACH Program – Tara Tulay/ Nordia Stone – 5 minutes

a.       Nordia is the team lead for this program. 1 out of 3 crisis councilor has been hired. Trying to establish set times and locations to reach out to clients.

b.       COVID Assistance for Community

c.       Linking clients to resources, anyone who has been affected by COVID and is apart of the homeless population, has to be coordinated by the CAN.

d.       Anonymous information, client information will not be entered anywhere.  Can provide resources for stress management.

e.       Nordia to send out FAQ sheet to be sent to the CAN

f.        Support for staff too

7.       Cold Weather/Winter Planning Updates – Lisa Cretella – 10 minutes

a.       Cold Weather meeting planned for Thursday, September 24^th 1-3pm invite from Kelly Gonzales

b.       Meeting with the city tomorrow. Analysis of Zip codes have been done and have information about where each person has come from last year. 65% from Hartford.

c.       What are we doing to replace churches? Churches will not be with us for 2020. Another triage or gateway. Focus of the conversation on the 24^th.

d.       Milner will be available for warming center for 2020. 50 capacity.

e.       Bryan has been having conversations with local churches and organizations

8.       CDC Moratorium – Matt Morgan – 5 minutes

a.       3 documents – CDC Moratorium that goes through Dec 1^st. Lapse of time. Protects people from being evicted. Tenant declaration form needs to be submitted to landlord. Will be sent out by email.

b.       Declaration is confusing. Barbara Shaw recommends staff members familiarize themselves with this form to understand it a little bit better.

c.       This document can be uploaded in HMIS as a copy. Only for those in HMIS.

9.       Statewide/Local 1000 Homes/ESG-COVID Housing Effort/FLASH Program/Prevention Update–Andrea Hakian, Kara Capobianco, Lisa Quach, Matt Morgan, Lionel Rigler, and Stephanie Corbin – 10 minutes

a.       FLASH – get folks housed quickly.

b.       Mercy has hired a RRH employee. She is starting on Monday. 2^nd person from FLASH has been housed.

c.       CAN 101 training to come soon for new staff

d.       Matt has connected with COH, consultant is hired.

10.   Future Agenda Items or Additional Announcements – 2 minutes