Monday, June 10, 2019
Friday, June 7, 2019
GH CAN Operations Committee Agenda 06/05/19
Greater Hartford Coordinated Access Network
Operations
Agenda
Wednesday,
June 5th, 2019
1 Welcome and Introductions
o
Matthew Morgan- Journey Home
o
Mollie Greenwood- Journey Home
o
Lisa Quach- Journey Home
o
Alexis Gaynor- Journey Home
o
Julie Bernstein- CHR Enfield
o
Manuel Cadena- Catholic Charities
o
Crane Cesario-CRMHC/ DMHAS
o
Stephanie Corbin- Mercy House
o
Carmen Crespo-Valle- CRT McKinney Shelter
o
Dave Dyment- Mercy House
o
Sarah Dimaio-Salvation Army Marshall House
o
Fred Faulkner- Open Hearth
o
Latoya Fitzwilliam- Salvation Army
o
Heather Flannery-Interval House
o
Ruby Givens-Hewitt- My Sister’s Place
o
Rashawn Hughes- Salvation Army Marshall House
o
Abbie Kelly- Hands on Hartford
o
Audrey Kennedy- South Park Inn
o
Rebekah Lyas-Immacare
o
Stephen MacHattie
o
Geri Maciel- Salvation Army Marshall House
o
Elijah McFolley- Open Hearth
o
Denise Mitchell-Immacare
o
Mailka Nelson- CHR PATH
o
Danielle Dixon- CHR
o
Amy Robinson- VA
o
Tyeisha Saffold- CRT East Hartford Shelter
o
Zanetah Sasser- CHR
o
Monique Shand- YWCA/Chrysalis
o
Rina Villanueva- CHR PATH
o
Tahira Bluff- Immacare
o
Lorraine Cowan- South Park Inn
a.
New Facilitators: Alexis Gaynor and Lisa
Quach!
·
Alexis will facilitate the GH Operations meeting
the first Wednesday of the month; all shelter providers with challenging
clients in shelter should email Alexis by the close of business on the Tuesday
before the meeting
·
Lisa will facilitate GH Operations the third Wednesday
of the month; all housing providers with clients in jeopardy of losing housing should
email Lisa by 3pm on the Tuesday before the meeting
·
Journey Home has several vacancies; please
bear with us as we transition without Mollie Greenwood. GH CAN assignments will
be divided between Journey Home staff and other agencies
2.
Leadership
Updates – Crane Cesario
a.
Section 8 Housing
Choice Voucher Program Updates – Matt Morgan
Housing Choice Voucher Homeless Set Aside Planning:
Proposal for how the CAN Operationalizes the New Set Aside. Individuals/families
must be “Moving On” from PSH or Rapid Rehousing Exits. Some members felt Option
1 was too open, some felt Option 2 was too regimented; a combination of both
options was suggested. As of now, The City of Hartford will honor the (43)
individuals already on the wait list for a voucher.
3.
Case Conferences
– Fred Faulkner
a) #40341 – McKinney (Andre)- Case
manager not in attendance to present case
b) #206452 – SAMH (Geri)
This case is presented as
an FYI only. Individual is still at Salvation Army Marshall House but has
Greenland issues, experiences paranoia and delusions, and will not leave the
shelter.
c) #114135 – SAMH (Geri)
The family is still not engaging with shelter
case manager. Geri will connect with the East Hartford Shelter to discuss a possible
“swap”. Geri will also provide the family with a letter requesting to meet with
them. If the family does not meet with her, they will be discharged to triage. South Park Inn did not have space available
for the family, but Audrey will keep them on her radar.
d) #228737 – South Park Inn (Lorraine)
Individual has been at South Park Inn
since the end of March, but has not met with shelter case manager. Lorraine
will provide individual with a letter requesting to meet. If individual does
not meet with Lorraine, she will be given a discharge date.
e) #34443 – South Park Inn (Lorraine)
Individual comes and goes from the
shelter and stays out overnight. South Park Inn policy is “miss 1 day, and lose
your bed”; Lorraine will speak with Director regarding policy.
f) #188011 – South Park Inn (Lorraine)
Individual has been at South Park Inn
for one year. Currently working part-time at Burlington Coat Factory, just
waiting on a voucher.
g) #79381 – South Park Inn (Lorraine)
Individual has been at South Park Inn
for 51 months, and has not had any breaks in her homelessness. Individual
attends MANNA community meals daily, however she refuses to engage with the
shelter staff. If she feels “pressed” by staff, she will walk out of the
shelter. Indidivual has severe mental health issues and Greenland issues. A
conversation with DOH will needs to happen.
4.
Coordinated Entry
a.
Standards for
Adding to Waitlist – Stephanie Corbin
Standards will be presented at the Individual
Solutions meeting at the YWCA on 06/11/19
5.
Announcements
a.
All GH CAN Appointments for non-parenting
youth are now being conducted by the Youth Navigators at CRT and Salvation
Army.
c.
Family Shelter Check-In will be taking place
immediately after today’s meeting from 3:30-4:00PM
d.
CCEH has funding available for victims of
Hurricane Maria- if you are working with anyone who was a hurricane evacuee
please contact Mollie Greenwood or Lisa Quach immediately.
e.
CCEH has funding available for childcare for
families in shelter!
f. My
Sisters’ Place Security Deposit Funding is avail able – contact person is
Darryl Gillus at 860-969-1906
GH CAN Housing Data
Chronically
homeless individuals housed in 2015
|
This
includes clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless individuals housed in 2016
|
This
includes clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless individuals housed in 2017
|
This
includes clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
|
Chronically
homeless/potentially chronic individuals housed in 2018
|
This
includes clients housed through GH CAN programs
and bridges to PSH as well as through other subsidies or independent
housing
|
|
Chronically
homeless/potentially chronic individuals housed in 2019
|
This
includes clients housed through GH CAN programs and bridges to PSH as well as
through other subsidies or independent housing
|
|
Total
Chronically homeless individuals housed in GH CAN
|
||
Verified
Chronic Matched
|
||
Verified
Chronic Not Yet Matched
|
We
currently have 31 chronic verified clients who have not yet been matched to
housing.
|
|
Potentially
Chronic Refusers
|
||
Verified
Chronic Refusers
|
||
Not
Chronic (Verified) Refuser
|
||
Potentially
Chronic Matched
|
These
households did not disclose a disabling condition, and are matched to various
programs.
|
|
Not
Chronic Matched
|
||
Potentially
Chronic Not Yet Matched
|
Right
now we believe 28 households have the chronic length of homeless
history, but none of these individuals have their homeless and disability
verifications completed.
|
|
Individuals
- Active – Not Matched
|
This
is Enrolled in CAN, Enrolled in TH, and In
an Institution
|
|
Families
– Active – Not Matched
|
This
is Enrolled in CAN and Enrolled in TH
|
|
Families
- Verified Chronic – Not Matched
|
||
Families
– Potentially Chronic – Matched
|
||
Families
– Potentially Chronic – Not Matched
|
||
Families
– Not Chronic (Verified) – Matched
|
This
includes RRH bridges
|
|
Families
– Verified Chronic – Matched
|
SmartSheet Shelter Priority List Data
Individual Men
|
Individual Women
|
Family Stabilization List
|
7 unsheltered
|
23 unsheltered
|
30 families on Stabilization List
|
9 total
|
30 total
|
Monday, May 20, 2019
GH CAN Leadership/ GH Sub-COC 05/15/2019
Leadership Committee Agenda
Wednesday, May
15th, 2019
1. In Attendance:
Crane Cesario - CRMHC, DMHAS
Stephanie Corbin - Mercy Housing
Sarah DiMaio - Salvation Army
Fred Faulkner - The Open Hearth
Heather Flannery - Interval House
Amber Freeman - Chrysalis Center
Mollie Greenwood - Journey Home
Andrea Hakian - CHR
Audrey Kennedy - South Park Inn
Daniel Langless - Beacon Health Options
John Lawlor - The Connection
Rebekah Lyas - ImmaCare
Steve MacHattie - Mercy Housing
Matt Morgan - Journey Home
Lisa Quach - Journey Home
Barbara Shaw - Hands On Hartford
Ruby Givens-Hewitt - My Sisters' Place
Jose Vega - CRT
Cathy Zeiner - YWCA
Mark Jenkins - Greater Hartford Harm Reduction Coalition
a.
Our next and final listening
session for Black or Indigenous or People of
Color service providers is scheduled for Monday
May 20th from 1pm-3:30pm at CSH’s Office located at the CT Nonprofit Center in
Hartford. Please RSVP by using this
link: https://raceequityhartford.eventbrite.com
. Directions and parking information attached.
b.
The last
listening session for Black or Indigenous or People of Color with lived
experience of homelessness is scheduled
for Tuesday May 21st from 1pm-3:30pm also at CSH’s Office.
We’re asking BIPOC with lived experience to email or call me, Jessica Park, to
RSVP. My telephone number is 860-560-0744 ext. 2700 and email address is jessica.park@csh.org.
c.
CSH is convening a
race equity collaborative. From our area
Lisa Quach and Letticia Brown-Gambino and Mia Bryant from CCEH are all from our
area. This group is all about helping us
understand racial inequities in housing.
d.
It’s important to
note that the newer terminology of Black or Indigenous People of Color is to
help us recognize that the experience of everyone is different, and the history
for different groups in this country has varied.
i. Lisa added that there will be incentives available for
folks with lived experience of homelessness. If we have any additional information we’ll
share it out via email.
3. Veteran
Case Management Application Letter of Support - Matt Morgan (5 minutes)
a. CRT
requested a letter of support for a new case management program. They’ll be applying through the VA for an
additional case manager to support veterans in supportive housing beyond the
limit of the traditional grant-per-diem period of time. This grant would fund case managers to
provide support during that period of time.
They’re proposing to serve 25 veterans.
b. The group
supported this.
4. Coordinated
Entry
b.
With the late start of the warming center,
Salvation Army has a little extra funding that our funder has graciously
allowed us to keep and serve a CAN gap.
For those of you who have been serving families, you already know that
the shelter system is maxed out on beds for families. EHFS has been serving families in their
living room at fire code for awhile.
c.
A site in Florida has had success with this
model, and their county fully funds it.
d.
Bridge beds allow us to create additional
capacity to create additional flow within the system. Sarah wanted to propose this to our
area. Salvation Army would have enough
funding to run it for a couple of months to test it out. Sarah thinks they could open 3 rooms
(approximately 9 beds). Case management
would not be attached to these beds, because presumably these are families with
a signed lease. We’re hoping that it
wouldn’t be a long term stay option.
i. Sarah
clarified that if there were a firm exit date (even if a lease is not quite
signed).
e.
Cathy asked about whether there were problems
that the other Salvation Army experienced in terms of relocating children
multiple times?
i. Sarah
thought that it might be well received by families currently in dormitory style
beds.
ii. In
Florida, any family matched to RRH they get transferred to a bridge bed.
iii. Heather
suggested – if we’re looking into this option as a CAN, Heather would want to
make sure we had some clarity to identify how we would be tracking the
information about households who would have gone into housing.
1.
Sarah suggested tracking them as still exiting
to permanent housing.
a.
It’s a temporary overflow system. Crane suggested adding them to CT HMIS
because beds that exist outside of HMIS count against us on the PIT count.
2.
For action steps, Sarah will bring some
policies from her colleagues.
5. Sub-COC
Updates – Crane Cesario
i. BOS did not re-send the dedicated plus
document. Adopting some dedicated plus
in our community would allow us to house folks who have long homeless histories
but who do not meet the chronically homeless criteria for some reason.
ii. If all providers don’t go to dedicated
plus, you create a two-tiered system within grants. If all programs aren’t switching over to
dedicated plus, you are operating two different tracks.
iii. We can go to it upon renewal, although
we don’t yet know when that’s happening.
iv. A grant or group of grants could
submit to HUD to change from 100% dedicated (which we are now) to 100%
dedicated plus.
1.
Housing
Innovations is researching whether it is possible to amend current grants. HUD is sending out the dedicated plus brief
again.
v. There are 10 people who have
previously been in CAN housing, but who for multiple reasons have returned to
shelters. Often, these are folks who had
previously been housed from chronic homelessness.
vi. GH CAN expressed support.
1.
Crane
will send out an email so that if any grantees were absent, but who have
objections, she will ask for feedback prior to Friday’s meeting.
i. There’s an RFP out for the upcoming
year’s Point In Time count. CT BOS has
requested that all CANs identify one agency from a CAN to submit an application.
ii. Journey Home is willing to pursue the
process if other agencies would support us. GH CAN voted in support of Journey Home pursuing the RFP.
i. It’s not
clear whether this process is still alive.
ii. CT BOS
sent an email this morning that the local CAN should be doing some project
review. It’s not clear what the format
for this would be and there are some concerns about peer grantees doing
reviews.
iii. One thing
Crane and Matt had discussed is whether we as a CAN are supposed to endorse for
some level, the idea is we should give a red light or a green light. We would need to identify our goals and would
want applications to indicate that agencies are active in the CAN.
iv. It’s a
burden.
v. CT BOS
also doesn’t want BOS to exclude agencies who haven’t previously been involved.
vi. There was
also a question about whether only one agency should put in an application?
vii. We think
we should have some consensus on what type of resources are most essential, but
otherwise this opens a new can of worms.
1.
We are discussing the project priorities for
the upcoming application. We’re trying
to get started on discussing project priorities.
6. Coordinated
Exit:
a.
Action Steps from April Meeting (see p. 3) –
Matt Morgan (15 minutes)
See Chart below, as well as images available here: https://drive.google.com/open?id=1prTEw_tkzQpEI9rF0ORAL49qRDva9WGC
7.
100 Day Campaign Updates – Matt Morgan (5 minutes)
a.
The 100 Day Team is considering doing a job
fair. The team has helped this group to
help engage other employment/job training programs or other justice-involved
entities.
8. GH CAN
Shelter and Housing Data
a.
GH CAN Housed Data (see p.2)
b.
GH CAN Waitlist Data (see p.2)
9. Future
Agenda Items?
a.
Data Discussion
b.
Bridge Beds – policy discussion from FL.
10. Announcements
a.
Salvation Army will be holding a Cold Weather
Planning Meeting Tuesday at 2PM at the YWCA.
b.
Resource training will take place at 1PM next
Tuesday.
c.
ImmaCare shelter will be doing renovations
beginning in the next few months, and stopped taking new intakes last Friday,
5/10/19.
d.
CAN Data Dashboards are available at www.CTCANData.org . Please check out your organization’s data and
work on
cleaning up any incorrect data so that we can start using these dashboards to
inform our system work.
e.
CCEH’s Annual Training Institute will be held on May 16th, 2019,
register on cceh.org
f.
CCEH has funding available for victims of
Hurricane Maria- if you are working with anyone who was a hurricane evacuee
please contact Mollie Greenwood or Lisa Quach immediately.
g.
CCEH has funding available for childcare for
families in shelter!
h.
Family Shelter Check-In will be taking place
immediately after today’s meeting from 3:30-4:00PM
GH CAN Housing Data
Chronically
homeless individuals housed in 2015
|
102
|
This
includes clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
Chronically
homeless individuals housed in 2016
|
211
|
This
includes clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
Chronically
homeless individuals housed in 2017
|
179
|
This
includes clients housed through GH CAN programs
as well as through other subsidies or independent housing
|
Chronically
homeless/potentially chronic individuals housed in 2018
|
151
|
This
includes clients housed through GH CAN programs
and bridges to PSH as well as through other subsidies or independent
housing
|
Chronically
homeless/potentially chronic individuals housed in 2019
|
62
|
This
includes clients housed through GH CAN programs and bridges to PSH as well as
through other subsidies or independent housing
|
Total
Chronically homeless individuals housed in GH CAN
|
705
|
|
Verified
Chronic Matched
|
23
|
|
Verified
Chronic Not Yet Matched
|
31
|
We
currently have 31 chronic verified clients who have not yet been matched to
housing.
|
Potentially
Chronic Refusers
|
1
|
|
Verified
Chronic Refusers
|
2
|
|
Not
Chronic (Verified) Refuser
|
1
|
|
Potentially
Chronic Matched
|
0
|
These
households did not disclose a disabling condition, and are matched to various
programs.
|
Not
Chronic Matched
|
22
|
|
Potentially
Chronic Not Yet Matched
|
28
|
Right
now we believe 28 households have the chronic length of homeless
history, but none of these individuals have their homeless and disability
verifications completed.
|
Individuals
- Active – Not Matched
|
256
|
This
is Enrolled in CAN, Enrolled in TH, and In
an Institution
|
Families
– Active – Not Matched
|
33
|
This
is Enrolled in CAN and Enrolled in TH
|
Families
- Verified Chronic – Not Matched
|
0
|
|
Families
– Potentially Chronic – Matched
|
0
|
|
Families
– Potentially Chronic – Not Matched
|
0
|
|
Families
– Not Chronic (Verified) – Matched
|
17
|
This
includes RRH bridges
|
Families
– Verified Chronic – Matched
|
1
|
SmartSheet Shelter Priority List Data
Individual Men
|
Individual Women
|
Family Stabilization List
|
29 unsheltered
|
35 unsheltered
|
24 families on Stabilization List
|
39 total
|
44 total
|
Strategies for
Reducing Long Stayers in Shelter – Identified 4/3/19
Goal Area
|
Action Step Identified
|
Responsible Entity
|
Due Date
|
Change the Narrative to be
more Strength Based
|
Distribute DOH "Shelter
Questions" to individual shelters
|
Kara give to Mollie, Mollie
distribute to shelters, shelters to complete
|
May 20th Mollie
distribute – June 7th shelters will send in their identified areas
for improvement.
|
Change the Narrative to be
more Strength Based
|
Encourage other systems of
care to work on conversations about housing.
DOH?? NEED ACTION STEPS
|
Amy Robinson will reach out to
the VA and the CCT
HOPWA group – Barbara Shaw to
discuss
Barbara Shaw to discuss at CDC
May 30th
|
June 7th
HOPWA – May 30th
Barbara update CAN for June 19th.
|
Engaging People with Lived
Experience/ Peers
|
Identify existing peer/client
groups in shelters/meal programs
|
Audrey will ask Dave DuVerger
to pull a group together
Mark will follow up
|
By June 7th Audrey
will make a plan with Dave
5/15/19
|
Engaging People with Lived
Experience/ Peers
|
Identify housed clients who
may be good speakers about their experiences
|
Barbara will be keeping the
Melville / Reaching Home process at the forefront of her mind.
|
NEED TO IDENTIFY TRAINING
|
Engaging People with Lived
Experience/ Peers
|
Identify funding for stipends
for peer-to-peer mentoring
|
Not identified
|
|
Shared Housing
|
Bring in New Haven for a Ready
to Roommate Training
|
Journey Home
|
June 7th (Mary)
|
Data
|
Get income information on BNL
via a request to Nutmeg
|
Lisa/Crane have submitted to
Release Bin.
|
June 14th due date.
|
More fully utilizing other
systems of care
|
Identify
MH/SA/Residential/Medical Treatment programs
|
Rebekah
|
June 19th
|
Increasing Income
|
Identify interns who can
assist with employment
|
Sarah DiMaio
|
June 14th
|
Data
|
Identify mechanism for adding
a "during" assessment for income for shelter and outreach programs.
|
Crane and Sarah will combine
with above
|
June 19th
|
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